# New York State Contract Reporter #2139762

Troy Turkey Trot road race planning and administration services

**Posted:** October 08, 2026
**Respond By:** November 04, 2026
**Identifier:** 2139762
**NAICS:** 561920

The City of Troy is seeking a professional event administrator for its annual Turkey Trot road race and related community events.
- **Buyer:** City of Troy, New York — Office of the City Comptroller, Bureau of Contracts & Procurement.
- **Event:** Thanksgiving Day program comprising 5K and 10K races, a grade-school one-mile race, and a health walk.
- **Services:** Plan and administer the event, including course design and certification, sponsorships, marketing, registration, volunteer recruitment, timing and scoring, race-day and course operations, traffic and crowd control, municipal coordination, permits, community initiatives, cleanup, awards, online results, and post-race reporting. USATF sanctioning is required.
- **Equipment and supplies:** Provide or arrange a start/finish structure, sound systems, digital clocks, staging, barricades, cones, T-shirts, awards, photography, bib numbers, signs and banners, tables and chairs, tents, two-way radios, and vehicles. Quantities and part numbers are not specified.
- **Financial requirement:** The selected vendor must pay the City $60,000 for the first event year in 2027. The payment increases thereafter by 5% of the original fee each year; the City will also assist with sponsorships.
- **Term:** Three years initially, with up to two additional one-year extensions at the City's discretion and subject to mutual agreement. Services begin in 2027.
- **Vendor reference:** ARE Events is identified as having received an identical or substantially similar contract in the past; it is not identified as the selected vendor for this solicitation.
- **OEMs:** No product manufacturers or OEMs are named.

### Description

The City of Troy is soliciting sealed proposals from qualified vendors to administer the Troy Turkey Trot Road Race starting in 2027. The event includes 5K and 10K races, a grade-school one-mile race, and a health walk held on Thanksgiving Day. Services include event planning and budgeting, course design, sponsorship, marketing, registration, race-day operations, equipment and supplies, permits and municipal coordination, community initiatives, and post-race logistics and reporting. The race attracts over 8,000 participants annually.

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