# Oregon Buys #S-R21689-00018133

Port of Newport procurement for two multifunction office devices and five-year support

**Posted:** October 05, 2026
**Respond By:** October 30, 2026
**Identifier:** S-R21689-00018133
**NAICS:** 532420, 811210, 423420

The Port of Newport is seeking two multifunction copier, printer, and scanner devices with installation and managed support for its Newport-area offices.
- **Government buyer:** Port of Newport, Administration Department; the RFQ identifies Mark Brown, Director of Finance & Business Services.
- **OEMs and vendors:** **No OEMs, manufacturers, or commercial vendors are named or specified.** Mark Brown is the government contact, not a vendor.
- **Equipment requested:**
  - One device for 600 SW Bay Boulevard: color and monochrome printing and copying, minimum 40 pages per minute, at least a 7-bin mailbox, stapling and hole punching, and support for producing long documents with different front and/or back covers. Average monthly volume is 4,500 black-and-white and 2,150 color pages.
  - One device for 2120 Marine Science Drive: color and monochrome printing and copying, minimum 40 pages per minute, at least a 3-bin mailbox, and AirPrint and Mopria certification. Average monthly volume is 450 black-and-white and 1,100 color pages.
  - Both devices require a document feeder, touchscreen, secure print release, duplex and network printing, Ethernet and cloud printing, device-level Microsoft Entra ID sign-in, native scanning to OneDrive and SharePoint, a large-capacity letter tray, and 2–4 configurable additional trays. The first device must also support Microsoft Universal Print.
- **Services and notable requirements:** Installation, network configuration, user and administrator training, preventive and corrective maintenance, labor, parts, firmware and security updates, help-desk support, monitoring, remote diagnostics, toner replenishment, and ongoing support. Required performance includes response within four hours during normal business hours, next-business-day onsite service, at least 98% uptime, and loaner equipment for extended outages.
- **Commercial approach:** Vendors may offer purchase, lease, or lease-to-own options. The Port prefers fixed pricing over five years that bundles maintenance, consumables, updates, monitoring, and support, and will assess five-year total cost of ownership.

### Description

The Port of Newport requests quotations for two multifunction copier, printer, and scanner devices, along with related maintenance and support services. Vendors may propose purchase, lease, or lease-to-own arrangements, and proposals will be evaluated based on five-year total cost of ownership. The requested solution includes equipment capabilities, security, software, service, training, and warranty provisions, with a preference for fixed five-year pricing that includes maintenance, supplies, and support. Quotes are due October 30, 2026, at 2:00 PM.

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