# New York State Contract Reporter #2138936

GIS permitting platform development and implementation for Warren County communities

**Posted:** September 11, 2026
**Respond By:** October 08, 2026
**Identifier:** 2138936
**NAICS:** 541511, 541512

Warren County is seeking a GIS-enabled permitting platform for the County and four Pro-Housing communities: Bolton, Chester, Hague, and Horicon.
- **Government buyer:** Warren County Purchasing Department, Warren County, New York; Purchasing Agent Julie A. Butler.
- **Requested solution:** Develop and deploy a centralized web-based system supporting 17 permit and application types, public intake, document uploads, staff workflows, site-plan and development review, and access to permit history. Applicants do not need accounts or application-status tracking.
- **Municipal customization:** Support jurisdiction-specific forms, workflows, approvals, fees, notifications, reports, terminology, branding, and board processes.
- **GIS requirements:** Provide parcel lookup, historical-record parcel lookup, and screening to inform reviewers, including zoning, Adirondack Park Agency land classifications, wetlands, flood zones, proximity to waterbodies, slopes, and a 239 referral flag.
- **Reports and outputs:** Include Pro-Housing summary reports, query tools, Word-format planning and zoning board agendas, and abutter mailing labels.
- **Products and licensing:** Include seven **Esri ArcGIS Online user licenses for Year 1**; the County will obtain and administer the licenses. Earlier materials mention four licenses, but the later addendum specifies seven.
- **Implementation and support:** Contractor services include requirements refinement, configuration or custom development, workflow definition, testing, deployment, and training. Provide one year of post-deployment technical support for bug fixes and user support, with a reasonable 24–48-hour response time; enhancements are not expected. The County is responsible for data migration.
- **Hosting and technology:** The County provides ArcGIS Online and access to its web services. Hosting may be on- or off-premises; Azure SQL or other approaches within the County’s Esri environment may be proposed. Include proposed Azure or other hosting costs and separately price recurring costs after Year 1.
- **Scope limits and options:** Online payment and inspections are excluded. Provide optional pricing for expansion to additional municipalities. Required transition assistance is at least six months after contract end, with extensions possible up to twelve months.
- **Named OEMs/platform providers:** **Esri** (ArcGIS Online and related ArcGIS components), and **Microsoft** (Azure and SQL Server). No proposing vendor or selected supplier is identified.
- **Notable procurement requirements:** Maximum initial contract value is $230,000. Participation goals are 30% MWBE and 6% SDVOB. A customized existing platform or a fully custom solution may be proposed.

### Description

Warren County is seeking professional services to develop a centralized, integrated digital permitting platform for Pro-Housing Communities in the county. The system is intended to enhance site plan review, improve access to past permit history, and streamline development review. Proposals must address the scope of services, qualifications, and work activities described in the RFP. The contract term is one year, and Addendum #1 states that the maximum contract value is $230,000.

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