# California eProcure #26-41105-000

DSH-Napa Off-Site Records Storage and Retention Services

**Posted:** October 03, 2026
**Respond By:** October 20, 2026
**Identifier:** 26-41105-000
**NAICS:** 493110

The California Department of State Hospitals’ Napa office is seeking as-needed off-site storage and retention for hospital records, including confidential patient health information.
- **Buyer:** California Department of State Hospitals (DSH), DSH-Napa.
- **Requested service:** Off-site records storage and retention, including secure intake and inventory, registration and barcoding, pickup and delivery, retrieval and refiling, and permanent removal and transportation of records and containers.
- **Estimated volume:** The rate sheet estimates approximately 10,000 standard boxes per month, plus other container types and service volumes. These are estimates, not guaranteed demand; no fixed overall quantity or part numbers are provided.
- **Facility and safeguards:** Storage must be within 50 miles of DSH-Napa, with 24-hour interior and exterior surveillance, fire protection, NFPA 232 compliance, HIPAA safeguards, and a disaster plan that allows remote access to security systems and databases.
- **OEMs and vendors:** No OEMs or vendors are named in the solicitation.
- **Award consideration:** The solicitation describes award to the lowest responsive and responsible bidder, with applicable small-business preference and DVBE incentive.

### Description

The Department of State Hospitals seeks bids for off-site records storage and retention services for DSH on an as-needed basis. The contractor must provide all necessary materials, supplies, tools, equipment, transportation, licenses, permits, insurance, and personnel. The service area identified is Napa County. The solicitation is an Invitation for Bid, and the response deadline is October 19, 2026, at 5:00 PM PDT.

[View original listing](https://caleprocure.ca.gov/event/4440/0000040543)