# California eProcure #0000040521

Cal Expo multi-year rental and operation of State Fair stage audio and theatrical lighting

**Posted:** September 30, 2026
**Respond By:** October 14, 2026
**Identifier:** 0000040521
**NAICS:** 532310, 532210, 238210

Cal Expo is seeking a multi-year rental and operation package for audio and theatrical lighting across California State Fair stages and other event areas.
- **Government buyer:** California Exposition & State Fair (Cal Expo), State of California; Contracts/Procurement office, Sacramento.
- **Scope:** Rent, install, maintain, and operate stage audio and theatrical LED lighting for the Promenade, Center, Hideaway, Outlaw Bar, Cantina 1854, Beer Den, Wine Garden, Toyota Extreme Zone, and portable PA locations.
- **Prominent OEMs and named brands:** Yamaha, JBL, Mackie, Shure, QSC, L-Acoustics, Meyer, EAW, Crown, Genie, XTA, BSS, DBX, TC Electronics, Lexicon, Aphex, Drawmer, Digitech, Ashly, TOA, Sony, Sanyo, Tascam, Denon, Countryman, Whirlwind, AKG, Sennheiser, Audio-Technica, Radial, Rapco, Roland, and USS. Specifications allow comparable equipment for some items and identify acceptable brands for others.
- **Key requested equipment:** Promenade system includes a Yamaha M7CL console, 8 line-array modules, 8 dual-18-inch subwoofers, 12 QSC PL380 amplifiers, 12 wedge monitors, 40 microphones and stands, wireless microphone systems, processing equipment, power distribution, and cabling. Center and Hideaway systems each include a Mackie Onyx console, 8 JBL VRX-932A modules, 4 powered subwoofers, 6 JBL SRX-712M monitors, wireless systems, microphones, and supporting processing and power equipment. Additional stage packages include Mackie M-406 mixers, Shure ULX wireless systems, JBL SRX speakers, and associated accessories. The lighting configuration calls for two light trees, 16 1k lamps, a 12-channel controller, and twelve 2.4 kW dimmers.
- **Notable requirements:** Pricing must cover equipment rental, labor, operation, maintenance, repair, and replacement or refocusing of lighting components. Provide an equipment inventory and installation approach, trained and qualified technicians—including dedicated stage coverage and an on-call lighting technician—and required rigging, cabling, power distribution, and wireless-system batteries. Cal Expo provides equipment load-in and load-out labor.
- **Term:** The agreement spans approximately three years, with annual pricing requested for three years. Exact start and end dates are omitted.

### Description

The California Exposition and State Fair is seeking a contractor to rent, install, maintain, and operate audio and theatrical lighting at the California State Fair. Services cover the central and promenade stages and multiple other stages at Cal Expo. Bid prices must include rental fees, labor, and maintenance, including repairs, refocusing, or replacement of lamps; Cal Expo provides equipment load-in and load-out labor. Bids must include a complete equipment list and a description of the proposed installation method.

[View original listing](https://caleprocure.ca.gov/event/8560/0000040521)