# SAM #RFI-191957

NCIA RFI for e-invoicing solutions and managed services for AP and AR

**Buyer:** Bureau of Industry and Security
**Posted:** September 30, 2026
**Respond By:** November 06, 2026
**Identifier:** RFI-191957
**NAICS:** 518210, 541511, 541512, 541519, 541611

NCIA is gathering industry input on an e-invoicing solution and managed services that could support its finance operations and potentially scale across NATO.
- **Opportunity:** Request for Information (RFI) for commercially available electronic invoicing capabilities covering Accounts Payable (AP) and Accounts Receivable (AR); this is market research, not a bid request or commitment to buy.
- **Potential scope:** End-to-end inbound Procure to Pay and outbound Order to Cash for business-to-business (B2B) and business-to-government (B2G) transactions, including legal, core, and commercial invoices.
- **Capabilities sought:** Support for multiple invoice standards, formats, e-invoicing networks, and national requirements; tax-authority e-reporting, including SAF-T; and AI/ML-enabled invoice processing and itemization.
- **Integration and operations:** Integrate with NCIA’s current on-premise ERP and a future cloud ERP. Provide reporting, auditability, security, resilience, and adaptability to changing regulations. The solution may coexist with APRO or provide imaging functionality.
- **Scale and eligibility:** Initially support NCIA, with potential expansion to other NATO organisations, commands, and locations. Responses are limited to companies from NATO member countries.
- **Response deadline:** 12:00 CET on 6 November 2026. Responses should follow the instructions in the RFI; the notice was posted by the U.S. Department of Commerce, Bureau of Industry and Security, and responses are intended for NCIA.

### Description

<p>The NATO Communications and Information Agency (NCIA) has issued a Request for Information (RFI) to identify qualified vendors and gather input on potential solutions to support the upcoming acquisition for commercially available electronic invoicing (e-invoicing) solutions&nbsp;and managed services supporting both Accounts Payable (AP) and Accounts Receivable&nbsp;(AR) processes.</p>

<p>To that end, NCIA is issuing the attached RFI to solicit feedback from capable and interested industry partners. This RFI is issued for planning purposes only and is not a request for bids. It is part of NCIA&rsquo;s effort to ensure it has a clear understanding of the marketplace, available&nbsp;capabilities, and potential acquisition strategies. NCIA values your insight and invites you to:<br />
1) share relevant corporate capabilities and experience; 2) review and comment on our draft requirements with a view to providing recommendations for improving performance outcomes, competition, and efficiency; and 3) identify any risks or concerns that should be considered during planning.</p>

<p>The future solution is required to support multiple invoice standards and formats, electronic invoicing networks, infrastructure and platforms and integration mechanisms while remaining sufficiently flexible to accommodate future regulatory and technological developments. At this stage, NCIA has not selected a preferred technical approach or deployment model. Through this RFI, NCIA wishes to better understand available market offerings before defining detailed functional, technical, and contractual requirements</p>

<p>NCIA requests to receive responses no later than 12:00 hours Central European Time (CET) on 06 November 2026.</p>

<p>Do NOT submit your RFI response to the Department of Commerce. Submission instructions and additional details can be found in the RFI (attached).</p>

<p>The NCIA reference for this RFI is RFI-191957, and all correspondence concerning this matter should reference this number.</p>

<p>NCIA thanks you in advance for your time and input, and looks forward to engaging with&nbsp;you as it shapes this potential acquisition.<br />
&nbsp;</p>

[View original listing](https://sam.gov/opp/916a78bceeaf49a1a52ab63ab8f37da5/view)