# Arkansas State University #RFP 27-09

Elevator oil monitoring and remediation for 37 Arkansas State University elevators

**Posted:** September 28, 2026
**Respond By:** October 30, 2026
**Identifier:** RFP 27-09
**NAICS:** 811219, 541690, 811310

Arkansas State University is seeking a turnkey oil-monitoring and remediation program for 37 hydraulic elevators on its Jonesboro campus.
- **Government buyer:** Arkansas State University, Procurement Services; Facilities Management is the requesting department. The attachment identifies Lisa Glasco, Director of Procurement Services.
- **OEMs and vendors:** No OEMs, manufacturers, or service vendors are named in the solicitation.
- **Requested scope:** A complete program for 37 hydraulic elevators, including permanent fluid-condition sensors and IIoT gateways, continuous monitoring, online varnish mitigation, additive restoration, reporting, and maintenance.
- **Notable requirements:** 24/7/365 monitoring through a contractor-hosted cloud platform, web portal access, and automated SMS/email alerts. Varnish removal and additive restoration must occur without elevator downtime or oil changes/replacement. Sensor installation is required, excluding electrical connection.
- **Equipment and treatment details:** Varnish mitigation equipment must be kidney-loop style or filtration equipment sized for use inside campus buildings and operate on 120 VAC. The proposed solubility additive must be proven and documented; lubricant re-fortification must restore phenolic antioxidants and ZDDP/anti-wear additives to new-oil levels.
- **Pricing and term:** Firm fixed-price arrangement with a fixed monthly service fee and hourly rates for additional services. Initial five-year term with two optional one-year extensions, subject to mutual agreement.
- **Estimated value:** No government estimate is provided; a planning-level estimate is $100,000–$350,000 for the potential contract term.

### Description

Arkansas State University is seeking a single qualified provider for a turnkey, continuous elevator oil monitoring and remediation program for a firm term. The solution must provide real-time visibility and automated alerting, remove varnish online, and restore the oil’s additive package to new-oil levels. Services must be performed with zero elevator downtime and without changing or replacing the oil. The university states that it will issue a firm, fixed-price contract.

[View original listing](https://kb.astate.edu/books/current-bids-legal-notice-bid-results/page/bids-rfp-and-results)