# SAM #N0010426QJC48

Repair Services Solicitation for Industrial Fluid Cooler (NAVSUP WSS Mechanicsburg)

**Buyer:** NAVSUP Weapon Systems Support (WSS) Mechanicsburg
**Posted:** September 24, 2026
**Respond By:** October 05, 2026
**Identifier:** N0010426QJC48
**NAICS:** 332410, 811310

NAVSUP Weapon Systems Support Mechanicsburg (NAVSUP WSS MECH), under the Department of the Navy, is soliciting repair services for an industrial fluid cooler.
- Government Buyer:
  - NAVSUP WSS Mechanicsburg, Department of the Navy
- OEMs and Vendors:
  - Referenced OEM by CAGE code 4HA68
  - Only authorized distributors of the original manufacturer are eligible; proof of authorization required
- Products/Services Requested:
  - Repair of 'COOLER, FLUID, INDUST' (industrial fluid cooler)
  - Reference part number: UX-005-145579-NAVAL-1
  - Repair service must meet operational and functional standards
- Unique/Notable Requirements:
  - Government Source Inspection (GSI) required
  - Compliance with Commercial Asset Visibility (CAV) Statement of Work
  - Repair Turnaround Time (RTAT) of 222 days
  - Compliance with MIL-STD-130 for marking and MIL-STD 2073 for packaging
  - Strict reporting and inspection protocols
- Option for increased quantity may be exercised

### Description

<p><strong>CONTACT INFORMATION</strong></p>
<ul>
<li>4</li>
<li>N7M1.23</li>
<li>GNB</li>
<li>7712291604</li>
<li><a href="mailto:KRISTEN.L.WARDECKER.CIV@US.NAVY.MIL">KRISTEN.L.WARDECKER.CIV@US.NAVY.MIL</a></li>
</ul>
<p><strong>ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)</strong></p>
<ul>
<li>19</li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
</ul>
<p><strong>INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)</strong></p>
<ul>
<li>2</li>
<li></li>
<li></li>
</ul>
<p><strong>WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)</strong></p>
<ul>
<li>16</li>
<li>COMBO INVOICE & RECEIVING</li>
<li></li>
<li>TBD</li>
<li>N00104</li>
<li>TBD</li>
<li>TBD</li>
<li>SEE SCHEDULE</li>
<li>SEE SCHEDULE</li>
<li>SEE SCHEDULE</li>
<li></li>
<li>TBD</li>
<li></li>
<li></li>
<li></li>
<li></li>
</ul>
<p><strong>NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18)</strong></p>
<ul>
<li>1</li>
<li>WSS</li>
</ul>
<p><strong>MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE</strong></p>
<ul>
<li>1</li>
<li>KRISTEN WARDECKER</li>
</ul>
<p><strong>SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS)-BASIC (DEV 2026-O0037)(JUL 2026)</strong></p>
<ul>
<li>2</li>
<li></li>
<li></li>
</ul>
<p><strong>OPTION FOR INCREASED QUANTITY (MAR 1989)</strong></p>
<ul>
<li>1</li>
<li>365 DAYS FROM DATE OF AWARD</li>
</ul>
<p><strong>CONTRACTOR PURCHASING SYSTEM ADMINISTRATION-BASIC (DEV 2026-O0015)(JUL 2026)</strong></p>
<ul>
<li>1</li>
<li></li>
</ul>
<p><strong>SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)</strong></p>
<ul>
<li>7</li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
</ul>
<p><strong>ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026)</strong></p>
<ul>
<li>13</li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
<li></li>
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</ul>
<p><strong>NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENERGY PROGRAM USE (APRIL 2008)</strong></p>
<ul>
<li>2</li>
<li></li>
<li>X</li>
</ul>
<p>Accelerated delivery is encouraged and accepted before the delivery date(s) listed in the schedule.</p>
<p>All freight is FOB Origin.</p>
<p>This RFQ is for repair. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's signed acceptance prior to execution. Verify nomenclature, part number, and NSN prior to responding.</p>
<p>The Government is seeking a Repair Turnaround Time (RTAT) of: <strong>222 DAYS</strong></p>
<p>Government Source Inspection (GSI) is required.</p>
<p>Please note freight is handled by the Navy as per the Commercial Asset Visibility (CAV) Statement of Work.</p>
<p>Your quote should include the following information:</p>
<ul>
<li>QUOTE AMOUNT AND RTAT</li>
<li>Unit Price:__________</li>
<li>Total Price:__________</li>
<li>Repair Turnaround Time (RTAT): _______ days</li>
</ul>
<p>If your company is not quoting the Government's Required Repair Turnaround Time (RTAT) or earlier, provide your company's capacity constraints:</p>
<ul>
<li>_________________________________________________________________</li>
<li>_________________________________________________________________</li>
<li>_________________________________________________________________</li>
</ul>
<p>Repair Turnaround Time (RTAT): the contractual delivery requirement is measured from asset Return to the date of asset acceptance under the terms of the contract. Return is defined as physical receipt of the asset at the contractor's facility as reflected in the Action Date in the CAV system. The contractor must report all transactions by the end of the fifth business day after receipt, and the Action Date must reflect the actual date of physical receipt. The contractor must obtain final inspection and acceptance by the Government within the RTATs.</p>
<p>Check one: <strong>Firm-fixed-Price</strong> ___ <strong>Estimated</strong> ___ <strong>Not-to-Exceed (NTE)</strong>: ___</p>
<p>Return Material Authorization # (RMA), if applicable:__________</p>
<p>Delivery Vehicle (if Delivery Order requested):__________________</p>
<p>IF ITEM NOT PREVIOUSLY PURCHASED BY NAVSUP WSS - or - PRICES INCREASED</p>
<p>Provide the NSN of a similar item or, if current NSN is an upgrade part, provide the previous NSN.</p>
<p>If previously sold to another buying activity or in the commercial marketplace, provide a copy of your company's invoice (redacted versions are acceptable).</p>
<p>If pricing is not in line with historical pricing, provide the basis of your company's pricing.</p>
<p>TESTING AND EVALUATION IF BEYOND REPAIR</p>
<ul>
<li>T&E fee/price (if asset is determined BR/BER): If an item is determined BR, and the contractor provides documentation that costs were incurred during evaluation and determination of BR, the contracting officer will negotiate a reduced contract price, not-to-exceed $___________, reflecting the BR status.</li>
<li>The T&E fee (if asset is BR/BER) was determined based on:______________________________________. </li>
</ul>
<p>AWARDEE INFO & PERFORMANCE LOCATION</p>
<ul>
<li>Awardee CAGE: __________</li>
<li>Inspection & Acceptance CAGE, if not same as awardee CAGE: __________</li>
<li>Facility/Subcontractor CAGE (where the asset should be shipped), if not same as awardee CAGE:__________</li>
</ul>
<p>IOT COMPARE REPAIR PRICE TO PRICE TO BUY NEW</p>
<ul>
<li>New unit price:__________</li>
<li>New unit delivery lead-time:__________</li>
</ul>
<p>The Government may add an option quantity to the contract. The Government can increase the quantity at the unit price specified. The Contracting Officer may exercise the option by written notice within the timeframe specified in FAR 52.217-6. Delivery of added items shall continue at the same rate unless otherwise agreed.</p>
<p><strong>IMPORTANT NOTE:</strong> Any asset for which the contractor does not meet the RTAT will incur a price reduction per unit per month late. Excusable delays (e.g., Government Delay) will not result in a price reduction. The Contracting Officer will implement reductions via a "reconciliation modification" at the end of the contract. Price reductions do not limit other remedies, including termination for default.</p>
<p>Contractor provides the following price reduction amount per unit per month for RTAT non-compliance: $__________, up to a maximum of: $_________.</p>
<h2>1. SCOPE</h2>
<p>1.1 This contract/purchase order contains requirements for repair and quality standards for the COOLER, FLUID, INDUST.</p>
<h2>2. APPLICABLE DOCUMENTS</h2>
<p>2.1 The listed documents form part of this contract, including modifications or exclusions. Obtain documents via the provided sources.</p>
<h2>3. REQUIREMENTS</h2>
<p>3.1 Cage Code/Reference Number Items - The item shall meet operational and functional requirements as per listed Cage Codes and reference numbers. All repair work shall follow the contractor’s standards and approved documents.</p>
<p>CAGE: ___ Ref. No.: UX-005-145579-NAVAL-1</p>
<p>3.2 Marking - The item shall be identified according to MIL-STD-130, REV N, 16 NOV 2012.</p>
<p>3.3 Changes in Design, Material, or Part Number - Changes require notification and approval from NAVICP-MECH Contracting Officer, with detailed documentation and possible coding as per the provided codes.</p>
<h2>4. QUALITY ASSURANCE</h2>
<p>4.1 Responsibility for Inspection - The contractor is responsible for all inspection requirements, using suitable facilities unless disapproved by the Government. The Government may perform inspections as needed.</p>
<p>4.2 Responsibility for Compliance - All items must meet contract requirements. Inspection is part of the contractor’s quality system. Submission of defective material is not authorized.</p>
<p>4.3 Records - Keep inspection records for 365 days after final delivery.</p>
<p>4.4 Inspection/Testing Repaired Items - Perform all inspection and testing as per original specifications and drawings.</p>
<h2>5. PACKAGING</h2>
<p>5.1 Preservation, Packaging, Packing, and Marking - In accordance with the schedule and MIL-STD 2073.</p>
<h2>6. NOTES</h2>
<p>6.1 Document References - Obtain from DODSSP or other specified sources. Details on availability, ordering, and special document handling are provided.</p>
<p>6.2 Distribution Statements - Follow OPNAVINST 5510.1 for document distribution and safeguarding, with specific codes and their meanings explained.</p>
<p>6.3 Notice To Distributors/Offerors - Only authorized distributors of the original manufacturer’s item are considered for award. Proof of authorization must be submitted with offers.</p>
<p><strong>Additional Links:</strong></p>
<p><a href='https://www.neco.navy.mil/biz_ops/840-v5soln.aspx?soln=N0010426QJC48' target='_blank'>See Solicitation N0010426QJC48</a></p>

[View original listing](https://sam.gov/opp/3c5478ec1ae645b4be6bd8d03d41c7cf/view)