# Austin Afo #IFB 7800 MAS1011

Austin Fleet Mobility Services seeks HD-5 propane delivery and cylinder refill/exchange contractor

**Posted:** September 21, 2026
**Respond By:** October 20, 2026
**Identifier:** IFB 7800 MAS1011
**NAICS:** 424710

The City of Austin is seeking a contractor to supply and deliver HD-5 propane motor fuel and provide cylinder refill/exchange services for its Fleet Mobility Services.
- Government Buyer:
  - City of Austin, Fleet Mobility Services
  - Four propane storage tanks at Austin-Bergstrom International Airport and Fleet Service Centers
- Products & Services Requested:
  - HD-5 propane motor fuel delivered in bulk via bobtail and transport trucks
    - Estimated annual quantities:
      - 40,000 gallons (bobtail truck, up to 4,000 gallons)
      - 50,000 gallons (transport truck, 4,001–8,999 gallons)
      - 155,000 gallons (transport truck, 9,000+ gallons)
      - 5,000 gallons (individual equipment and cylinder refueling)
  - Cylinder refill and exchange services for 20-pound and 33.5-pound cylinders (approx. 2,500 annually)
  - Emergency 'Code Red' delivery fees for both bobtail and transport trucks
  - Additional related services at specified labor rates
- Unique/Notable Requirements:
  - Compliance with ASTM D1835-18a propane standards
  - Licensed technicians required for all services
  - Delivery within specified timeframes
  - Environmental impairment/pollution liability insurance required
  - Pricing must be all-inclusive; no separate administrative or shipping fees
  - Contract may be awarded to single or multiple vendors based on cost advantage
  - Encouragement of small and local business participation
- OEMs & Vendors:
  - No specific OEMs mentioned; opportunity is open to qualified propane suppliers and service providers
- Estimated Contract Value:
  - Based on annual volumes and market rates, estimated range: $500,000–$1,500,000
- Period of Performance:
  - Initial contract term of 24 months, with up to three 12-month extension options
- Primary Products:
  - HD-5 propane motor fuel
  - Cylinder refill/exchange services
- Competing Products:
  - Alternative HD-5 propane brands
  - Propane delivery and cylinder service solutions from other suppliers
- Primary Competitors:
  - AmeriGas
  - Ferrellgas
  - Suburban Propane
  - Superior Propane
  - Texas Propane


### Description

The City of Austin is seeking a qualified contractor to supply and deliver bulk propane and cylinder refills/exchanges to designated City locations. The contract includes delivery of HD-5 propane motor fuel on a regular schedule and as needed, to aboveground and underground storage tanks and for cylinder refill and exchange services for 20-pound and 33.5-pound cylinders. The City currently operates four propane storage tanks, including an 18,000-gallon tank at Austin-Bergstrom International Airport and three 1,898-gallon tanks at designated Fleet Services Centers. The contract will be used by Austin Fleet Mobility Services, and the City reserves the right to add or delete departments.

[View original listing](https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144494)