# Massachusetts COMMBUYS #BD-27-1257-DEP03-TH303-133565

Preventative Maintenance Services for HVAC and Mechanical Systems at Dartmouth Facilities

**Posted:** September 17, 2026
**Respond By:** October 15, 2026
**Identifier:** BD-27-1257-DEP03-TH303-133565
**NAICS:** 238220

The Town of Dartmouth, Massachusetts is seeking a contractor to provide comprehensive mechanical preventative maintenance services for HVAC and related systems across five municipal facilities.
- **Government Buyer:**
  - Town of Dartmouth (local government)
  - Facilities: Dartmouth Town Hall, Council on Aging, Dartmouth Police Station, North Dartmouth Library, Southworth Library
- **OEMs and Equipment (Highlighted):**
  - Lochinvar Knight, Mitsubishi, York, Trane, HTP, A.O. Smith, Crown MEGA-Stor, Weil McLain, RUUD, Sanyo, First Co., Modine, Carrier, Hydrotherm, Daikin, Allen Bradley, Marathon Electric, Century, Carnes, Honeywell, Quincy, Greenheck, TACO
- **Products Requested:**
  - HVAC equipment maintenance for boilers, heat pumps, air handlers, compressors, water heaters, pumps, VFDs, exhaust fans, garage heaters, and VAV boxes
  - Specific models and part numbers include Lochinvar Knight KBN801, York YCAL0056EE17XEBBXTXAXXRL, Trane LZ35, Quincy QTS3ZCB, TACO 1635/1611/1615/1641, HTP PHR130-55, A.O. Smith GVC 50 100, Crown MEGA-Stor GV-6 Series No. 3, Weil McLain GV-6/GV-3 Series No. 3, RUUD UAKA-048JAZ, Sanyo CHO922, First Co. 60MBXR-4HW, Hydrotherm MR-2400B, Trane RAUJC80EB, AO Smith Promax 48, Honeywell 241F6G1COD, Daikin FTXN18KVJU, Allen Bradley 22C-B0224N103/22C-B065A103, Marathon Electric RVN 213TTDR7359BPL, Century 850024MOJ
  - Quantities range from single units to dozens (e.g., 45 air handling units, 55 Carnes VAV boxes)
- **Services Requested:**
  - Biannual preventative maintenance (twice yearly) covering inspection, lubrication, filter replacement, calibration, cleaning, and reporting
  - All labor and materials included (filters, belts, lubricants, oils, grease, cleaning chemicals)
  - Service reports required after each visit
- **Unique/Notable Requirements:**
  - $1,000,000 General Liability Insurance and Workers Compensation Insurance required
  - Pricing must be all-inclusive and firm for the contract term
  - Option to renew for up to 2-3 additional years
  - Electronic quotes accepted; pre-bid conference available
  - Maintenance must be performed before heating and cooling seasons

### Description

This solicitation is for maintenance services at five Town-owned facilities in Dartmouth, Massachusetts, including the Town Hall, Council on Aging, Police Station, North Dartmouth Library, and Southworth Library. The services focus on mechanical preventative maintenance, particularly HVAC systems, to be performed twice annually before the heating and cooling seasons. The Town seeks a one-year contract with options for renewal. The contract includes all labor and materials necessary for maintenance tasks and requires the contractor to submit service reports after each visit. The solicitation also specifies insurance requirements and detailed maintenance tasks for various equipment at the facilities.

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