# Wichita Bonfire #260201

City of Wichita Agenda Management Software Solution Solicitation

**Posted:** September 14, 2026
**Respond By:** October 16, 2026
**Identifier:** 260201
**NAICS:** 541511, 541512

The City of Wichita, Kansas, is seeking proposals for an Agenda Management Software Solution to modernize and streamline City Council meeting processes.
- Government Buyer:
  - City of Wichita, City Clerk's Office
  - City Purchasing Manager, 12th Floor, City Hall
- Products/Services Requested:
  - Comprehensive Agenda Management Software Solution
    - Must support up to 48 meetings annually
    - Features required: workflow approvals, collaborative agenda editing, digital agenda packets, remote voting, ADA compliance, public portals, meeting transcription, integration with Municode and YouTube
    - Technical requirements: API/web service interfaces, PCI compliance, dual monitor support, strict AI data controls (no city data used for AI model training), ISO 27001, SOC 2, GDPR, HIPAA compliance, RBAC, MFA, AES-256 encryption, audit logging, secure credential storage, regular penetration testing
    - Reporting capabilities: integrable with Power BI/Tableau, ad-hoc and scheduled reports, export formats, dashboards, audit trails
    - Integration with ERP, SSO, payment gateways, file/API-based data exchange
    - Hardware/software requirements, customer support, warranty/maintenance, training, documentation, and cost details required
  - Implementation Services: installation, configuration, data conversion, training, integration, and support for remote users
  - Maintenance and Support Services: ongoing maintenance, knowledge transfer, warranty, and customer support with defined service levels
  - Training Services: tailored training for government users, including pre-implementation, pre-installation, implementation, and post-implementation phases
- Unique/Notable Requirements:
  - All city data must remain owned and controlled by the City
  - AI systems must not use city data for model training
  - Solution must be scalable, upgradeable, and proven in similar government environments
  - ADA compliance and public accessibility are mandatory
  - Payment is milestone-based with a 25% holdback until final acceptance
  - 90-day performance acceptance testing period
  - Participation in Small & Emerging Business Enterprise Program evaluated
- No specific OEMs or vendors are named in the solicitation.

### Description

The City of Wichita is seeking proposals from firms to provide an Agenda Management Software Solution for the City Clerk. The goal is to increase city efficiency and effectiveness in organizing, managing, publishing, and data reporting of City Council governing body meetings, with potential for other related use cases. The selection will be based on multiple evaluation criteria including proposer experience, technical requirements, customer support, training, costs, and participation in the Small & Emerging Business Enterprise Program. Proposals must be submitted electronically by October 16, 2026, and the contract award is tentatively scheduled for December 2026.

[View original listing](https://wichita.bonfirehub.com/opportunities/246339)