# City of Philadelphia PHLContracts Periscope #B2727999

Philadelphia Seeks Vendor for Certified Mailing of Real Estate Tax Notices

**Posted:** September 14, 2026
**Respond By:** September 29, 2026
**Identifier:** B2727999
**NAICS:** 561439, 323111

The City of Philadelphia Revenue Department is seeking a vendor to print and mail approximately 60,000 Real Estate Tax Notices by Certified Mail.
- Government Buyer:
  - City of Philadelphia Revenue Department Purchasing Unit
- Services Requested:
  - Print two-sided, four-page, multi-color notices from City-provided PDFs
  - Fold, seal, and mail notices by Certified Mail, meeting all current postal requirements
  - Apply postal discounts and provide Certified Mail tracking reports
  - Deliver return receipts and tracking data on CD or flash drive
  - Provide a Certified Mail Report showing each Certified number assigned to each parcel
  - Separate invoice required for postage costs
- Quantities:
  - Approximately 60,000 notices to be mailed
- Unique Requirements:
  - Mailing must occur within a specified window
  - Price increases for renewal periods capped at 4% and tied to the Consumer Price Index
  - Diversity data collection required (LGBTQ Applicant Opportunity Data Form)
  - Compliance with all City terms and conditions
- No specific OEMs, part numbers, or named vendors are identified in the solicitation.

### Description

The City of Philadelphia is soliciting bids for mailing Real Estate Tax Notices by Certified Mail. The scope includes imaging names and addresses from a file submitted by the City, folding, sealing, and mailing the notices with postal discounts. Approximately 60,000 forms must be mailed before November 30, 2026, meeting all current Postal requirements for Certified Mail. The vendor must provide a Certified Mail Report and a CD showing each Certified number assigned to each parcel. This contract is renewable and must include price increase language for each renewal period.

[View original listing](https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2727999&external=true&parentUrl=close)