SAM #36C24126Q0567

Electrical Repair Service for Medium Voltage Switch at VA Central Western Massachusetts Medical Center

This opportunity is for electrical repair services at the VA Central Western Massachusetts Medical Center, focusing on a failed medium voltage switch in Building 65. - Government Buyer: - U.S. Department of Veterans Affairs, Central Western Massachusetts Medical Center, Contracting Office - OEMs and Vendors: - Park Switch (model PM255-2-2-2-LF) - S&C Electric Company (fuse holder assembly) - Products/Services Requested: - Repair of medium voltage Switch 1 (model PM255-2-2-2-LF) - Furnish and install new porcelain insulators - Furnish and install new stainless-steel hardware - Furnish and install one new S&C fuse holder assembly - Clean and lubricate all mechanisms - Field test insulation and contact resistance - All materials must be OEM-sourced - Unique/Notable Requirements: - Contractor must have at least five years of experience in medium voltage equipment repair and testing - Compliance with NFPA 70B and VA 1028 directives is required - Lockout/tagout (LOTO) procedures must be followed - All work plans and materials require prior approval before installation - Set aside for small businesses under NAICS 238210

Description

Synopsis/Solicitation for Commercial Services This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.603, as supplemented by the current Federal Acquisition Circular (FAC 2026 01) and the Department of Veterans Affairs Acquisition Regulation (VAAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This acquisition is 100% set aside for Small Business concerns in accordance with FAR 19.502-2 Total small business set-asides and FAR 52.219-6, Notice of Total Small Business Set Aside. Offerors must qualify as Small Business concerns under the applicable NAICS code at the time of quote submission and at the time of award. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $19.0 million. The FSC/PSC is J061. The Department of Veteran Affairs (VA) Central Western Massachusetts Medical Center located at 421 North Main St. in Leeds, MA 01053 is seeking to purchase services for electrical repairs as outlined in the Performance Work Statement: 04/08/2026 PERFORMANCE WORK STATEMENT VA Medical Center Leeds, MA B65 Switch 1 Repair Electrical Repair Service, VACWM, Leeds, MA GENERAL: This is a non-personnel services contract to provide electrical repairs and service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, lockout/tagout, supervision, and other items and non-personal services necessary to perform electrical repairs and service as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. All shutdowns and deenergizing of equipment shall be the contractor's responsibility. The contractor shall meet the standards in this contract. The contractor shall show a minimum of 5 years of successfully completed experience in fixing and repairing medium voltage equipment, testing medium voltage equipment, and medium voltage LOTO. Installing new medium voltage equipment will not be considered as repair experience. Background: The Leeds campus has experienced a failed medium voltage electrical switch. This requires repair under the NFPA 70B and VA 1028 directive to have a safe and maintained electrical system. Objectives: Switch 1 requires internal insulators to be replaced and tested. Switch 1 is a park switch model number PM255-2-2-2-LF. Scope: After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e., COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, and hot permits, schedule and shutdown requirements. Please review all documents prior to this meeting. The contractor is responsible for shutting down, making safe, LOTO, and testing all energized parts IAW NFPA 70E. Some off-hours may be required. The scope of this work is to furnish and install all new porcelain insulators and new stainless-steel hardware within switch 1 (SW1). Furnish and install one new S&C fuse holder assembly. Clean and lubricate all mechanisms within the switch (2 sets of 3) IAW NFPA 70B and the manufacturers recommended service. Field test insulation resistance and contact resistance within the switch IAW NFPA 70B and the manufacturers recommended service. All work plans and material must be submitted to the COR for approval 21 calendar days in advance of planned installation. The COR shall be notified of all on-site work 7 calendar days in advance. Past Performance: The contractor must show a minimum of 5 years of similar work experience in repairing medium voltage switches, testing, and LOTO. If subcontractors are intended to be used, a history of at least 2 previously successfully completed repairs working together is required. The subcontractor must also have a minimum of 5 years of similar work experience in repairing medium voltage switches, testing, and LOTO. Period of Performance: The period of performance shall be 90 calendar days from contract award date. APPLICABLE DOCUMENTS (Attached) END OF PERFORMANCE WORK STATEMENT The purchase order/contract period of performance is 90 calendar days from contract award date. Place of Performance/Place of Delivery Address: Central Western Massachusetts VA Medical Center 421 North Main St Leeds, MA Postal Code: 01053 Country: UNITED STATES Solicitation Provisions and Clauses The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Additional provisions and clauses as listed in the full document... Contractor Responsibilities Interested parties shall be registered in System for Award Management (SAM). SAM information can be obtained at https://sam.gov/. Interested parties not registered in SAM in sufficient time will be ineligible to receive a government contract. The VA utilizes VISTA for issuing purchase orders and invoicing. Registration details are available at https://www.cep.fsc.va.gov/. Instructions to Offerors All quoters shall submit: Technical Proposal including OEM certifications, approach, safety plans, parts sourcing. Past Performance with at least three recent/relevant contracts. Price Proposal with all CLINs and SDVOSB status confirmation. SAM Registration & Reps/Certs. Evaluation will be based on FAR 12.602, with technical and past performance being more important than price. The response most advantageous to the Government will be selected. All quotes must include a statement regarding acceptance of terms and conditions. Questions should be submitted in writing via email to juliette.buchanan@va.gov by 19-Jun-2026, 4:00 PM EST. Responses are due by 26-Jun-2026, 4:00 PM. Submit responses via email to juliette.buchanan@va.gov. Late submissions will be handled according to FAR 52.212-1(f). Point of Contact Juliette Buchanan Email: Juliette.Buchanan@va.gov

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