New York State Contract Reporter #OMH01-C203077-3650462

Preventive Maintenance and Repair Services for Boiler Systems at Pilgrim Psychiatric Center

The New York State Office of Mental Health (OMH) at Pilgrim Psychiatric Center is seeking a contractor for comprehensive preventive maintenance and repair services for boiler systems and ancillary equipment across multiple buildings. - Government Buyer: - New York State Office of Mental Health, Pilgrim Psychiatric Center - Bureau of Procurement Enterprise Services - OEMs Referenced: - Cleaver Brooks - Slant Fin - Weil-McLain - Lochinvar - Products/Equipment Covered: - Firetube dual fuel boilers (Cleaver Brooks) - Non-condensing gas-fired boilers (Slant Fin, Weil-McLain, Lochinvar) - Condensing gas-fired boilers (Lochinvar) - Non-condensing oil-fired boilers (residential) - Pumps (continuous and seasonal operation) - In-line steam meters - Fuel oil systems and main storage tanks - Variable frequency drives - Services Requested: - Routine, supplemental, and emergency preventive maintenance - Time and material repair services - Training on boiler operation and diagnostics - Emergency repair response within two hours - Quantities: - 5 Cleaver Brooks firetube dual fuel boilers - 10 non-condensing gas-fired boilers - 6 condensing gas-fired boilers - 2 non-condensing oil-fired boilers - 6 pumps (continuous), 4 pumps (seasonal) - 4 in-line steam meters - 3 fuel oil systems/main tanks - 6 variable frequency drives - Unique/Notable Requirements: - Mandatory site visit for bidders - Compliance with New York State prevailing wage rates - MWBE participation goals: 16% MBE, 14% WBE (30% total) - SDVOB participation goal: 6% - Material allowance estimated at $125,000 - Emergency service response within two hours - Annual cost escalations allowed per NYS Department of Labor wage schedules

Description

The NYS Office of Mental Health and Pilgrim Psychiatric Center are seeking a contractor through an Invitation for Bid (IFB) to provide preventive maintenance services for boiler systems and ancillary equipment at Pilgrim Psychiatric Center in West Brentwood, NY. The contract term is from September 1, 2026, to August 31, 2031. A mandatory site visit is scheduled for June 15, 2026, and bids are due by July 8, 2026. The contract includes specific participation goals for Minority and Women Business Enterprises (MBE and WBE) and Service Disabled Veteran Owned Businesses (SDVOB).

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