SAM #36C26226Q0909

Active Threat Response Training for VA Greater Los Angeles Healthcare System Staff

The Department of Veterans Affairs, Network Contracting Office 22, is seeking a qualified contractor to deliver Active Threat Response Training for up to 1,600 clinical and non-clinical staff at the Greater Los Angeles VA Healthcare System. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22 (NCO 22) - Greater Los Angeles VA Healthcare System - Scope of Work: - Provide Staff-Active Threat Response (S-ATR) training, including both 'With Drill' and 'No Drill' options - Training must include live, in-person practical exercises and assessments - Curriculum covers emergency preparedness, planning, situational awareness, and mass casualty incident response - Training must comply with VA Central Office, Office of Security & Law Enforcement, and NIMS/ICS standards - Delivery of 50 live in-person training courses across 10 VA annexed locations - No class participation limits; up to 1,600 staff trained over six months - Certificates of completion required for all participants - Contractor Requirements: - Must hold Active Threat/Shooter Instructor level certifications from recognized governmental sources (Federal, State, or Local Law Enforcement, Office of Emergency Management, or Accredited Law Enforcement Training Center) - Minimum 10 years of qualified instructor experience - Training content must be reviewed and vetted by VA Police Training Operations and agency subject matter experts - Set-Aside & Classification: - Set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) - NAICS code 611699 (All Other Miscellaneous Schools and Instruction Contractors) - Notable Requirements: - Training must be delivered on-site Monday through Friday, with optional Saturday sessions for consolidated events - Firm fixed price contract structure

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026. This solicitation is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 611699 - All Other Miscellaneous Schools and Instruction Contractors with a small business size standard of $16.5 Million. The FSC/PSC is U014 - Education/Training Security. Wage Determination 2015-5613, Rev.32, Dated 05/13/2026 applies to this requirement. The Department of Veterans Affairs, Network Contracting 22, is seeking a qualified contractor to provide an active threat response training program designed for VA clinical and non-clinical personnel which includes live practical exercises and/or assessments located within the Greater Los Angeles VA Healthcare System. STATEMENT OF WORK GENERAL: This is for one requirement (1 Line Item), consisting of training of up to 1,600 medical center staff comprised of both clinical and non-clinical staff employees. The Greater Los Angeles Healthcare System (GLA VAHCS) provides clinical and non-clinical employees with Active Threat Response training throughout its facilities consistent with established policies and procedures. As part of this required training, GLA also provides employees with Emergency Preparedness, Planning and Situational Awareness to aid in prevention of Mass Casualty Incident (MCI) like Active Threat events. GLA can achieve this by using established standards set by VA Central Office and the Office of Security & Law Enforcement. The requirement is for the training of both clinical, and non-clinical personnel in Staff-Active Threat Response (S-ATR) and will also be referred herein as S-ATR. As part of this requirement, training programs must be consistent with identified standards and incorporated elements of the National Incident Management and Incident Command Systems (NIMS/ICS) to aid staff in understanding response planning, preparation and recovery post-incident. Due to unprecedented staffing shortages, the agency is currently unable to fulfill this requirement utilizing internal means. This is largely due to a lack of experienced, qualified, credentialed or licensed instructors to facilitate this training requirement. Internal priorities have been allocated for direct and indirect patient care. This task requires a degree of flexibility necessary to ensure all employees in need of this training are able to accomplish this task within their evaluation period (annual requirement). To ensure the flexibility needed to accomplish this, there must be a dedicated team of qualified instructors to facilitate this task for all clinical and non-clinical personnel deployed across GLA at the selected facilities, which accounts for approximately 1600 medical center staff. Agency Policies & Procedures: VA HANDBOOK 0730/5, Appendix F (VA National Standard) Assistant Under Secretary for Health for Operations Memorandum (15), Active Shooter Preparedness Requirement (VISN Dir. 10N1-23) American Federation of Government Employees (AFGE) Agreements Occupational Safety and Health Administration (OSHA) guidelines on workplace violence GLA local SOP, 7AD-10A-07B-36 Period Of Performance: The period of performance is set for a six (6) month term, all dates are estimated and subject to change. The Contractor shall provide on-site live in-person training for staff, Mon-Fri per training period, per facility. At the request of the Program Point of Contact (PPOC), training may be consolidated into one larger scale training event during the designated training period or off tour hours (Saturday) when deemed more advantageous to the government. Estimated POP Dates: 08/01/2026 - 02/28/2027 Place of Performance: VA Greater Los Angeles Healthcare 1130 Wilshire Blvd Los Angeles, CA 90073 CONTRACTOR CERTIFICATION AND/OR SPECIALIZED LICENSING Contractor agrees to provide necessary certifications and/or specialized licensing to the PPOC for any and all training areas described in this requirement upon request. The following are required Certification and/or Licenses deemed necessary for this requirement to establish VA specific training compliance: The Contractor shall hold Active Threat/Shooter Instructor level certifications from recognized Governmental sources which include but are not limited to; Federal, State or Local Law Enforcement, Office of Emergency Management, and Accredited Law Enforcement Training Center. The Contractor shall provide the PPOC their certifications for review as part of any submissions for review. All instructors assigned to this requirement must at the request of the PPOC present an Instructor certification from the aforementioned sources. The Contractor and their instructor employees/representatives shall ensure to have a minimum of 10 years of qualified Instructor certification, experience, and proficiency, up to include serving as adjunct instructor at a Law Enforcement Training Center. (Subject to Verification by the PPOC or designee) All training programs under this requirement must be reviewed and vetted by Agency Subject Matter Experts (SME) prior to award. For the purposes of this process, the local SME shall be a designee within VA Police Training Operations or other Supervisory Staff with expertise in VA Policies and Active Threat Response programs and training. SCOPE: VA Greater Los Angeles is seeking an active threat response training program designed for VA personnel which includes live practical exercises and/or assessments. It needs to provide clinical and non-clinical staff with Active Threat survival options and protocols to sound the alarm, communicate with police along with other response techniques and the skills necessary to aid in the recovery and restoration of the Veterans Affairs mission. The training needs to include elements of the NIMS/ICS mass casualty incident program to aid in planning, preparing and prevention to better respond to Mass Casualty Incidents (MCIs) and mitigate the further loss of life, expediting the recovery process. This course (S-ATR) is unique due to the nature of government agencies like VA, relying on strict compliance with agency policies and procedures, any deviation must be approved by the PPOC or designee. This course is psychologically demanding and provides attendees with specific tools to prepare them for and the prevention of active threat events. Additionally, this training helps VA employees understand their survival options and the VA's position on how to employ these options during an active threat event while ensuring continuity of care. OBJECTIVE: The main objectives of this training program are to empower VA personnel on preventative measures, threat mitigation, survival and recovery associated with an Active Threat Event. By presenting VA staff with Staff-Active Threat Response in an interactive environment, VA staff may ensure to keep the promise of Abraham Lincoln to care for those who bore the burden of war. The intent of this training will be to progressively build upon new skills, starting with lecture and skill building, preparing GLA staff for the possibility of both participating in the culmination of a Facility-Active Threat Response Exercise (Supervised by agency representatives) with the goal of putting their new skills to the test and surviving a real event. Additionally, by training non-emergency responders to recognize the signs of psychological stress associated with traumatic events, this will equip them to better manage a crisis. VA Program Point of Contact (PPOC) or Designee: The VA PPOC will assign an agency representative to serve as designee for the purpose of managing this action and coordinating all training locations where this training will be presented. For the purposes of this action, agency PPOC/designee will be a representative of the VA Office of Safety and Emergency Management. VA Police Training Operations has agreed to aid in training coordination and act on behalf of the PPOC and will notify the PPOC of the event schedule where applicable. For this requirement (Staff-Active Threat Response Training), VA Police Training Operations Instructor will assist in coordination and facilitation of training and will assist in the development of an annual training calendar which will identify location and point of contact per service period while serving as agency Subject Matter Experts on VA policies and procedures. VA Police Training will review any and all training and ensure training programs are properly vetted. Contractor shall coordinate all training with the agency designee and present this training as required at each designated location. CONTRACTOR TASKINGS/PERFORMANCE: LIVE IN-PERSON TRAINING EVENTS WITH NO CLASS PARTICIPATION LIMITS IN STAFF-ACTIVE THREAT RESPONSE (S-ATR) TRAINING, W/O DRILL OR W/DRILL Contractor shall provide 5 (4-Hour) live in-person S-ATR W/O Drill training courses using established Active Threat Response processes and shall be referred to as S-ATR No Drill and S-ATR Drill herein, as defined in this requirement (5-Day training period) per month within the established contract term at each location within GLA’s annexed locations (10 sites) with no class participation limits on the number of participants for the contract term. Training shall take place during normal business hours Monday through Friday, or outside normal business hours (Saturday) when consolidating into a larger singular training event with the addition of a Drill. Training scheduled hours may be adjusted at the discretion of the PPOC up to include adjustments for swing or night shift personnel for the convenience of the Government and staff (prior coordination for such adjustments shall be made and approved prior to the scheduled training period or training event). Smaller nearby sites shall be directed to the near larger facility for training. In the event staff are unable to attend, the Contractor shall make an attempt to provide training in S-ATR at the location within the contract term. All training shall be consistent with the identified standards in this requirement (Ref. Sec. 1.2.). Contractor shall provide 5 live in-person training days for clinical and non-clinical staff (up to but not to exceed 1600 employees at the location, including approved Vet Center employees) on Staff-Active Threat Response (S-ATR), No Drill. Contractor shall provide 50 live in-person S-ATR, No Drill training courses throughout GLAHS. Contractor shall administer S-ATR, No Drill training for 5 consecutive days (5-Day training periods) each month for 10 months during the established term at GLAHCS with no class participation limits on the number of participants for the established term. Contractor shall consolidate all training days and sites into shorter training periods by including multiple sessions per day or multiple sites into one central location at the request of the PPOC or designee. Contractor shall consolidate all training events into one singular mass training event using the With Drill option, either during or outside normal business hours at each facility designated to receive this training to minimize patient care disruption(s), maximize employee participation, and meet facility training needs at the request of the PPOC or designee. Classroom limits may be applied if specific capacity restrictions exist set forth by Fire & Safety, local Fire Marshall, or agency regulations. Contractor shall train on the established S-ATR standards which include the concepts of EVACUATE, EVADE, and ENGAGE, communicating with police, notifications requirements to VA, and taskings associated with rendering aid to the injured in addition to threat mitigation or other topics covered in this training program. Contractor shall train in S-ATR processes to include guidelines established under Memorandum of Understanding as agreed to by AFGE and Bargaining Unit Members. The S-ATR training process will include live in-person lecture and a live in-person hands-on assessment proctored by the instructor during consolidated training events during or outside normal business hours. Contractor shall, in the event of a consolidated singular larger scale training event, include S-ATR with Drill curriculum and include live in-person practical exercises/drills, facilitated by the instructors with built-in assessment/evaluation for achieving certification of annual requirement. S-ATR with Drill shall be considered greater than and a substitution for S-ATR No Drill exceeding the requirements outlined in this procurement. Contractor shall coordinate with Emergency Management to include additional drill objectives that meet Joint Commission and VA Standards for the clinic locations. After-Action Report (AAR), for Facility Drills: For S-ATR with Drill, the Contractor shall conduct a full written assessment of all participating staff members and the facility in the form of an AAR on behalf of the facility and the PPOC. Contractor shall complete an AAR and submit to the PPOC using an agency-specific format as directed. Information included shall be relevant to participant performance, facility and staff deficiencies, areas of improvement, and recommendations for a facility improvement plan. All AARs shall meet guidelines under the Homeland Security Exercise & Evaluation Program (HSEEP). All submitted AARs shall include the date of training, facility name, address, primary point of contact, and other relevant contacts such as local police when available. Contractor shall provide a copy of all sign-in sheets to the PPOC or designee within a reasonable time after each 5-day training period if requested. All sign-in sheets or attendance rosters shall be furnished within 10 business days of training completion or upon request and/or included in the AAR. To minimize impacts on patient care, training time may be modified or reduced by no more than half per session (S-ATR No Drill only) to maintain operational readiness. The PPOC agrees that if training hours are reduced at the agency's request, the hours shall count toward the overall required training time and be considered equal for procurement purposes. COORDINATED PROJECT PLANNING: Contractor shall coordinate project planning and facilitation of training with agency representatives at each facility as directed by the PPOC, including working with VA Police Training personnel for maximum efficiency. The designee shall assist the Contractor as needed but shall not prevent the Contractor from fulfilling the requirements. The designee shall also assist in managing live exercises/drills and develop a training calendar for each fiscal year. TRAINING CERTIFICATES AND/OR CERTIFICATION: Contractor shall issue Certificates of Completion for participating employees. Certificates may include the VA Seal and be used for all training conducted on behalf of VA GLAHS. The Contractor shall also provide certificates for Stop the Bleed if requested. Certificates shall be signed by the lead instructor or licensee. TRAVEL: Contractor shall travel onsite for 50 days to 10 VA GLA locations during each training period. If training is concluded early or maximum participation is achieved, the Contractor is released from further requirements for that period. The Contractor shall coordinate and provide training throughout the Greater Los Angeles Healthcare System. SECURITY REQUIREMENTS: The contractor shall comply with all VA and Federal security laws, regulations, and directives. The contractor shall not have access to sensitive VA information, and a Security Accreditation Package is not required. The contractor shall inform the PPOC of equipment changes and handle records according to applicable laws and policies. All data and records generated shall be property of the U.S. Government. PHOTOGRAPHY AND VIDEOGRAPHY: Both parties may photograph and record training events, sharing ownership of all media. Consent shall be obtained prior to recording, and participants may withdraw consent at any time. Use of photos and videos for internal and external purposes is permitted, including promotional activities. WARRANTY AND LIABILITY: Standard warranty applies. The VA PPOC and the Agency agree to release the Contractor from liability for acts related to certification and participation, with safety and liability waivers signed by employees or their supervisors. Employees may opt out of hazardous activities, and failure to participate shall not delay certification. The Contractor shall be present at scheduled locations unless otherwise directed. The PPOC shall hold the Contractor harmless for negligent acts or safety violations by participants. Safety protocols for handling firearms and training areas shall be followed, with pre-training inspections conducted. NATIONAL HOLIDAYS: Holidays observed include New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. DELEGATION OF AUTHORITY: No additional services shall be provided without approval from the Contracting Officer (CO). The Contractor shall not accept instructions from anyone other than the CO or authorized designee. AUTHORIZED SERVICES: Only services specified herein are authorized. Any additional work requires prior approval from the CO via contract modification. PARKING POLICY: Contractor personnel shall park only in designated areas. The PPOC may assist with issuing parking passes. Reimbursement for parking violations is not provided by the VA. BADGES: All contractor personnel shall wear VA-issued ID badges at all times on VA grounds. Badges shall be returned upon completion of the contract. COMPLAINTS: Contractor shall respond promptly to complaints within three (3) working days and maintain records of all complaints, which may be inspected by the Government upon reasonable notice. PRICE/COST SCHEDULE Line ItemDescriptionQuantityUnit of MeasureUnit PriceTotal Price 0001Active Threat Response Training for VA Staff (With and Without Drill) (IAW Statement of Work)1JB The estimated period of performance is 08/01/2026 - 02/28/2027. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) ADDENDUM TO 52.212-2, EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration (NOV 2024)

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