City of Sebastian MyVendorLink #25662-ITB-MST

Award for Commercial Refrigeration Repair & Maintenance for Hillsborough County Public Schools

Hillsborough County Public Schools (HCPS) has awarded a contract for HVAC commercial refrigeration repair and maintenance services across approximately 250 district locations. - Government Buyer: - Hillsborough County Public Schools (Procurement Services Department) - Awarded Vendor: - Yes Air Contracting & Refrigeration Inc. (primary) - RCS Company of Tampa, Inc. (alternate, per initial release) - OEMs/Brands in Use: - Accutemp, Alto Sham, American Panel, Artic Industries, Atlas, Bailey, Beverage Air, Color Point, Continental, CresCor, Delfield, Duke, Eagle, Hoshizaki, Hussmann, Groen, Ice-O-Matic, Kolpak, Lakeside, Manitowoc, Master-Bilt, McCall, Nemco, Nor-Lake, Randall, Scotsman, Thermo-Kool, True, Turbo Air, Varimixer, Victory, Vulcan - Products/Services Requested: - Preventive maintenance, repair, and installation of commercial refrigeration systems, ice machines, and related equipment - Labor for standard hours (6 AM–6 PM, M–F): 300 hours annually - Labor for non-standard hours (evenings, weekends, holidays): 50 hours annually - Oil disposal fees: 50 units annually - Purchase of new or replacement equipment (cost plus markup, not to exceed 15%) - Notable Requirements: - Strict response times for emergency and priority service calls (e.g., emergency response within 2 hours, onsite within 4 hours) - Certified refrigeration technicians and current contractor's license required - Compliance with ASHRAE, OSHA, and all local/state regulations - Work may extend beyond normal hours with approval - Markup for equipment purchases capped at 15% - Compliance with human trafficking and foreign entity affidavits - Locations: - All HCPS facilities (approx. 250 sites) throughout Hillsborough County, FL - Raymond O. Shelton School Administrative Center (contracting office) - MacDill Air Force Base (potential place of performance) - Contract Structure: - Annual contract with up to four one-year renewals - Price escalation limited to 3% or CPI-U for Tampa area

Description

Hillsborough County Public Schools is seeking bids from experienced vendors to provide commercial refrigeration repair and maintenance services. The scope includes preventive maintenance, repairs, and installations for commercial refrigeration, ice machines, concession stands, athletic rooms, and nurses stations. Services must comply with local, state, ASHRAE, and OSHA standards and include all related labor, materials, supervision, equipment, and incidentals. The solicitation is an Invitation to Bid with electronic submissions via the HCPS vendor portal. The due date for bids is February 13, 2026.

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