Putnam County School District OpenGov #RFP #054-003-2621

Putnam County School District Solicits Hotel, Meeting, and Event Services in Orlando/Tampa

The Putnam County School District is seeking proposals from hotel providers in the Orlando and Tampa regions for comprehensive hospitality services to support District events. - Government Buyer: - Putnam County School District (Florida) - Products/Services Requested: - Hotel accommodations for staff, students, presenters, and participants - Meeting and conference space for various event sizes - Audiovisual equipment and technical support - Catering or concession services for food and beverages - Parking accommodations for event attendees - Requirements: - Proposals must include details on room rates (government or group), meeting space pricing, AV service estimates, catering options, parking, cancellation policies, and value-added services - Providers must demonstrate flexibility to support events of varying sizes and offer professional event services - Competitive pricing and compliance with federal funding requirements (if applicable) are required - Evaluation based on value, operational suitability, location, availability, and ability to meet District needs - No specific OEMs or vendors are named in the solicitation - Contract Structure: - Initial term of three years, with two optional one-year renewals

Description

The Putnam County School District is seeking proposals from qualified hotel providers in the Orlando and Tampa regions to supply hotel accommodations, meeting space, conference services, and related hospitality support for District events and functions. The contract term is three years with two one-year renewal options. Proposals should include details on lodging, room rates, meeting space pricing, audiovisual services, catering, parking, cancellation policies, and value-added services. Awards will be based on value, suitability, location, availability, pricing, and provider capability.

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