SAM #2026-PZI-1698

Recurring Chiller and Cooling Tower Maintenance Services at Hanscom Air Force Base

Hanscom Air Force Base in Massachusetts is seeking qualified contractors for recurring maintenance and inspection of six water-cooled centrifugal chillers and three cooling towers. - Scope of Work: - Annual fall and summer maintenance for six chiller units and three cooling towers - Eddy Current Testing for chillers every third year - All labor, materials, tools, equipment, reports, and expenses must be provided by the contractor - Compliance Requirements: - Services must adhere to Commonwealth of Massachusetts Building Code, Massachusetts General Law, federal codes, Air Force standards, and manufacturer instructions - Contract Structure: - 12-month base year with four option years (total five years) - Recurring line items for each period, with quantities ranging from 6 to 7 units per service - Place of Performance: - Buildings 1201, 1612, 1624, and 1630 at Hanscom Air Force Base, MA - No specific OEMs or part numbers are listed; contractors must be able to service water-cooled centrifugal chillers and cooling towers - Notable Requirements: - Small business set-aside under NAICS 238220 - Firm fixed-price contract - Biannual inspections and maintenance - Eddy Current Testing every third year

Description

This project is intended to inspect and maintain six (6) Chiller units, three (3) Cooling Towers in the fall andsummer of every year and conduct Eddy Current Testing every third (3rd) year of the contract. The data and results of this survey will be used to identify deficiencies in Chiller units and Cooling Towers system, in order to prevent systems failures in accordance with all applicable National, Air Force, State and local building codes and regulations. This work will consist of supplying/furnishing all labor, materials, tools, equipment, reports, and expenses necessary to accomplish the work described below in compliance with the Commonwealth of Massachusetts Building Code and Massachusetts General Law requirements, state and federal codes, base standards and manufacturer's instructions.

Date of delivery / Period of Performance: 23 September 2026 – 22 September 2031 (12 month base year and 4 option years)

Place(s) of Delivery and Acceptance: Buildings 1201, 1612, 1624, and 1630 on Hanscom AFB, MA   

FOB Point: DESTINATION

Attachments:

Performance Work Statement (PWS) Bid Schedule Service Contract Act Wage Determinations Quality Assurance Surveillance Plan (QASP)

The name of the individuals to contact for information regarding the solicitation are: Contract Specialist: Capt Jake Laurel at jake.laurel@us.af.mil or Contracting Officer: Eva Leavitt at eva.leavitt@us.af.mil.

ll documents required under #18 of this document.

i. Technical Proposal

ii. Completed Bid Schedule[RA1] 

A site visit will be held on Hanscom AFB on 03 June 2026 beginning at 1:00 PM ET. Please be at the Hanscom AFB Visitor Control Center by Sartain Gate (formerly Vandenburg Gate) in Bldg. 1617, Old Bedford Rd., Hanscom AFB, MA, 01731 no later than 12:15 PM ET to allow enough time to obtain visitor passes. The contractor shall obtain base identification and vehicle passes for all visitors. You must contact Capt Jake Laurel by 4:00 PM ET on 1 June 2026 [JL1] to register for the site visit to gain access to the base at jake.laurel@us.af.mil. Please courtesy copy eva.leavitt@us.af.mil. All contractors MUST pre-register in order to attend. Each individual must possess a REAL ID compliant driver’s license or must present a second form of identification along with their non-REAL ID-compliant identification, and registration and proof of insurance for each vehicle, including rentals. Please be aware that despite the legalization of marijuana possession in the Commonwealth of Massachusetts, under 21 U.S.C. § 812 and 21 U.S.C. § 844 marijuana possession remains a federal offense, and it is not allowed on Federal installations, including Hanscom AFB. All questions are due on or before  12:00 PM ET, 8 June 2026. Answers will be posted to SAM.gov not later than 11 June 2026. Offers shall be emailed to Contract Specialist Capt Jake Laurel via e-mail at jake.laurel@us.af.mil and Contracting Officer Eva Leavitt via e-mail at eva.leavitt@us.af.mil. Please DO NOT post offers to SAM.gov . Failure to respond to both may result in being technically unacceptable. Offers are due on or before 3:00 PM ET, 15 June 2026.  Offers shall be valid for a period no less than 90 days . Please request read receipt on all submitted quotes.

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