SAM #PR16002933

Sole Source OEM Maintenance Parts for Eaton Electrical System at U.S. Embassy Vientiane

This notice announces the U.S. Embassy Vientiane's intent to award a sole source contract for OEM-certified maintenance replacement parts for its Eaton electrical system. - The Department of State will contract with Eaton Electric (South Africa) (PTY) Ltd, the original equipment manufacturer (OEM) for the embassy's proprietary electrical system. - The requirement includes certified replacement Draw out Air Circuit Breakers and other proprietary parts for preventive maintenance of critical electrical breakers. - Only Eaton, as the OEM and system installer, can provide the necessary parts and technical expertise for proper installation and maintenance. - The procurement is justified as sole source due to the proprietary nature of the system and the risk of power loss or equipment damage if non-OEM parts are used. - No specific part numbers or quantities are provided in the notice. - The acquisition will use FAR Part 13, Simplified Acquisition Procedures, for purchases not exceeding the simplified acquisition threshold. - Place of performance is the U.S. Embassy Vientiane; the contracting office is the Department of State in Washington, DC.

Description

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE PROPOSALS/QUOTATIONS.

The U.S. Embassy in Vientiane intends to award a firm-fixed-price contract to Eaton Electric (South Africa) (PTY) Ltd, for the supplies OEM maintenance replacement parts at U.S. Embassy Vientiane. These supplies require Eaton OEM certified replacement Draw out Air Circuit Breakers, which is a proprietary system. This will allow the Office of Facility Management in Post Vientiane to accomplish the correct preventive maintenance to critical electrical breakers. 

Eaton Electric is the equipment manufacturer; consequently, Eaton Electric can provide OEM-certified replacement parts required on the Eaton proprietary system at U.S. Embassy Vientiane.  The specific details required in this installation that are only known by the manufacturer/installer. The system is critical to mission operations and the risk of having other companies attempt repairs could result in a major power loss. In addition, incorrect repairs would damage the system, resulting in total loss of power without an emergency generator backup and/or damage to equipment.

The Contracting Officer believes the cost to the USG is fair and reasonable. Market survey is not possible to conduct due to use of one proprietary source and system. 

This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available.

Interested parties may identify their capability to respond to this requirement to vientianeprocurement@state.gov  This notice of intent to sole source is not a request for competitive proposals/quotations.  The government will consider responses by 12:00 ET June 5, 2026.  A determination by the Government not to complete this proposed action based upon responses to this notice is solely within the discretion of the Government.

Primary point of contact is

Vientiane Procurement at Email: vientianeprocurement@state.gov 

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