SAM #W912LN26QA019

Vermont Army National Guard Non-Clinical Medical Case Management Services Solicitation

The Vermont Army National Guard (VTARNG) is seeking Non-Clinical Medical Case Management Services to support its Medical Readiness objectives. - Government Buyer: - Department of Defense, Department of the Army - W7N4 USPFO ACTIVITY VT ARNG, Colchester, Vermont - Services Requested: - Provision of a dedicated team: - 1 Lead Registered Nurse Case Manager - 2 Registered Nurse Case Managers - 2 Medical Records Technicians - Responsibilities include administration, analysis, coding, and reporting of medical records programs - OEMs and Vendors: - No specific OEMs or vendors are named in this solicitation - Unique or Notable Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) - Strict electronic submission via PIEE Solicitation module - Compliance with file size and format limitations - Execution of a Business Associate Agreement (BAA) upon award - Place of Performance: - Green Mountain Armory, 789 Vermont National Guard Road, Colchester, VT 05446-3099

Description

The Vermont Army National Guard (VTARNG) has a requirement for Non-Clinical Medical Case Management Services to maintain established Medical Readiness goals. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians who will be responsible for the administration, analysis, coding, and reporting of medical records programs. All Requests for Information (RFIs) regarding this solicitation must be submitted via email no later than 12:00 PM EDT on 15 June 2026. The government intends to answer and post responses to all submitted questions within 48 hours of receipt. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; please note that quotes will only be accepted through the PIEE module, and alternative submission methods will not be considered. This procurement is strictly governed by FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services. Any late submissions will be handled strictly in accordance with FAR 52.212-1(f).PIEE System Issues, File Limitations, and Late Submissions. Individual files must not exceed 50 MB, and the total submission size must not exceed 200 MB Offerors are highly encouraged to submit quotes well in advance of the deadline (e.g., at least 24 hours prior) to avoid transmission delays or account access issues. System Outages: In the event of a documented, systemic outage of the PIEE network that interrupts normal Government operations and prevents submission, the provisions of FAR 52.212-1(f)(4) will apply. User-End Technical Difficulties: Individual vendor technical issues (e.g., forgotten passwords, expired roles, local internet outages, or failure to account for large file upload times) do not constitute a systemic PIEE outage and will not serve as justification for accepting a late proposal. While offerors should contact the PIEE Help Desk (866-618-5988) for assistance, possessing a help desk ticket number does not grant an automatic extension or excuse a late submission. File Size and Formats: Offerors must ensure their files comply with PIEE size limitations. Proposals shall be submitted in standard, accessible formats (e.g., Microsoft Word, Microsoft Excel, or Adobe PDF). The use of compressed files (e.g., .ZIP) or encrypted/password-protected files is strictly prohibited. If a file cannot be opened by the Government, it will not be evaluated. Late Submissions: Handled strictly in accordance with FAR 52.212-1(f). The official time of receipt is the time-stamp generated by the PIEE system upon the successful, completed upload of all proposal documents. The attached sample Business Associate Agreement (BAA) is provided for informational purposes. The final BAA will be executed between the Government and the awardee upon contract award and will include terms specific to this requirement. Additional Links:Department of Defense Procurement ToolboxPIEE Solicitation Module Link for W912LN26QA019Registration Instructions for the PIEE Solicitation ModuleWeb Based Training for the PIEE Solicitation Module

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