SAM #36C24526Q0523

Sole Source Service Contract for Spectrum Dynamics D-SPECT System at Martinsburg VA Medical Center

The Department of Veterans Affairs, VISN 5, NCO 5 is announcing its intent to award a sole source contract to Spectrum Dynamics for a full service agreement covering the Spectrum Dynamics D-SPECT system (serial number 17293) at the Martinsburg VA Medical Center, WV. - Sole source contract for preventive maintenance, repair, and software/hardware updates on the D-SPECT system - Includes 24/7 customer support, on-site field service, virus protection, operating system patches, and interface maintenance - Contract period: base year (06/01/2026–05/31/2027) plus four option years (ending 05/31/2031) - All parts, labor, and travel included; technicians must have current factory training on the D-SPECT system - All test equipment must meet NIST and ISO 9001 standards; proof of calibration required - Services must comply with all applicable safety and technical regulations - Place of performance: Martinsburg VA Medical Center, Nuclear Medicine Department, Martinsburg, WV - Contracting office: Department of Veterans Affairs VISN 5 NCO 5, Linthicum, MD - No specific product quantities or part numbers beyond the D-SPECT system serial number; this is a service contract for a single medical imaging device - Commercial competitors may include other nuclear medicine imaging OEMs, but the contract is intended for Spectrum Dynamics as the sole source

Description

INTENT TO SOLE SOURCE THIS IS AN INTENT TO SOLE SOURCE ANNOUNCEMENT AND IT IS FOR INFORMATION & PLANNING PURPOSES ONLY; IT IS NEITHER A SOLICITATION ANNOUNCEMENT, NOR A REQUEST FOR INFORMATION, PROPOSALS OR QUOTES AND DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. IF A VENDOR RESPONDS TO THIS INTENT TO SOLE SOURCE, THE VENDOR WILL NOT RECEIVE A RESPONSE. THE PURPOSE OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT IS FOR MARKET RESEARCH, IN ORDER TO MAKE APPROPRIATE ACQUISITION DECISIONS, AND TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES, VETERAN OWNED SMALL BUSINESSES, 8(A), HUBZONE AND OTHER SMALL BUSINESSES WHO STATE THEY ARE CAPABLE OF PERFORMING THE WORK. A sole source contract award will result from this Notice. IN THE EVENT THAT A VENDOR DISAGREES WITH THIS SOLE SOURCE, THEN DOCUMENTATION OF TECHNICAL EXPERTISE MUST BE PRESENTED IN SUFFICIENT DETAIL FOR THE GOVERNMENT TO DETERMINE THAT YOUR COMPANY POSSESSES THE NECESSARY FUNCTIONAL AREA EXPERTISE AND EXPERIENCE TO COMPETE FOR THIS ACQUISITION. VENDOR RESPONSE SHALL INCLUDE THE BELOW Responses to this INTENT TO SOLE SOURCE shall include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811210, (size standard of $34M, per SBA Table of Small Business Size Standards January 1, 2022) AND whether your company has special socio-economic status (i.e., SDVOSB, VOSB, Small Business, HUBZone, etc.). (A) COMPANY NAME (B) ADDRESS (C) POINT OF CONTACT (D) PHONE, FAX, AND EMAIL (E) DUNS NUMBER (F) CAGE CODE (G) TAX ID NUMBER (H) TYPE OF SMALL BUSINESS, E.G. SERVICES DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN-OWNED SMALL BUSINESS, 8(A), HUBZONE, WOMEN OWNED SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, OR SMALL BUSINESS HUBZONE BUSINESS, (I) WILL YOUR COMPANY BE PERFORMING THE WORK? OR DO YOU PLAN ON SUB-CONTRACTING OUT THE WORK? (J) Is your company considered small under the NAICS code identified under this RFI? (Size standard of = or < $34M, per SBA table size standards matched to industries described in the North American Industry Classification System (NAICS), as modified by the Office of Management and Budget, effective January 1, 2022.) (K) Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number. (L) If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the services requested available on your schedule/contract? (M) General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. AND (N) WILL YOUR COMPANY BE DOING ALL OF THE WORK? IF NOT, WILL YOUR COMPANY BE SUB-CONTRACTING OUT THE WORK? MUST ANSWER. MUST PROVIDE A CAPABILITY STATEMENT THAT ADDRESSES THE ORGANIZATION'S QUALIFICATIONS AND ABILITY TO PERFORM AS A CONTRACTOR FOR THE WORK DESCRIBED BELOW. IF THE VENDOR IS AN SDVOSB/VOSB, BE PREPARED TO DEMONSTRATE HOW IT WILL NOT SUB-CONTRACT THE WORK BY MORE THAN 51%, PER VAAR 852.219-75, VAAR 819.7011(b) Contract clauses. (DEVIATION) IF THERE ARE ANY OBJECTIONS TO THIS SOLE SOURCE, CONTACT THE CONTRACTING OFFICER AT AMY.WALTER1@VA.GOV. INTENT TO SOLE SOURCE Full Service Agreement (VA-26-00061322) One Base Plus Four Option Years | Period of Performance: 06/01/2026-05/31/2027. Ultimate Completion Date 05/31/2031 | Location: Martinsburg WV VA Medical Center STATEMENT OF WORK Spectrum Dynamics D-SPECT MARTINSBURG VA MEDICAL CENTER Nuclear Medicine MARTINSBURG, WV 25405 TABLE OF CONTENTS Introduction Scope of Work Non-Personal Services Communication Safety Performance Reports Technical Requirements Professional Qualifications Specific Task/Responsibilities Period of Performance Place/Hours of Performance Holidays Contractor Provided Services Introduction This is a Base plus four option years service contract. Performance Period Dates: Price Base Year: Option Year One: Option Year Two: Option Year Three: Option Year Four:. The contract may be exercised for additional years. The contractor shall provide maintenance support for the VA Medical Center, Martinsburg WV. The services provided will be of the nature and scope described below. 1.1.1 Scope of Work The purpose of this requirement is to perform preventive maintenance and repair on D-SPECT serial number 17293 located at the VA Medical Center, Martinsburg, WV 25405. 1.1.2 Non-Personal Services This contract is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Communication The contractor's employee shall be able to read, write, understand, and speak English clearly to effectively communicate with patients and/or other healthcare providers and staff. Safety The Contractor shall be responsible for knowing and complying with all installation safety prevention regulations, including general safety, fire prevention, and waste disposal. Performance Reports Reports will be provided by the COR to ensure acceptable performance of the contract. Annual reports will be submitted to the Contracting Officer after each performance period and reported to the DOD Contractor Performance Assessment Reporting System (CPARS). Technical Requirements All Contractor employees shall meet the qualifications for their specialty and perform functions within the scope acceptable for their professional discipline and standard, as required by the Department of Veterans Affairs or similar government healthcare professionals. Professional Qualifications Personnel shall have current factory training and experience in servicing the Spectrum Dynamics D-SPECT CARDIO, including maintenance, repair, and software/hardware upgrades. Specific Tasks and Responsibilities The Contractor shall provide preventive maintenance inspections (PMIs) for the D-SPECT serial number 17293 and associated accessories. Customer Support The Spectrum Dynamics Customer Service Department provides an all-inclusive contract that includes: 24x7x365 Help Desk support On-site field service repair On-site field service maintenance Software updates Hardware updates to fix functionality problems Virus protection updates Operating system patches Ongoing interface maintenance Diagnostic and Issue Resolution The Spectrum Dynamics Customer Service Department provides services including: Diagnosis and cause analysis Resolution approach: workaround or fix Operator instructions for problem correction Correction of errors/defects in programs Correction of configuration errors Software patches and service packs Interface and custom report corrections Quality and training initiatives Part Replacement All parts, labor, and travel are included in this Maintenance Agreement. Parts will be replaced on a new part basis, with notification to the COR of any equipment being replaced. 1.8 Period of Performance From 01 March 2026 to 28 February 20231. The contract is a base plus four option years. The performance periods are as specified, and the years may be exercised. 1.9 Place/Hours of Performance The place of performance is the Nuclear Medicine Department at VA Medical Center, 510 Butler Ave, Martinsburg, WV 25405. Repair services shall be performed Monday through Friday, 8:00 AM to 4:30 PM EST, excluding holidays. 1.10 Holidays The following holidays are observed: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day Holidays falling on Saturday are observed on the preceding Friday; those on Sunday are observed on the following Monday. Presidential declared holidays are observed as listed. 1.11.1 Service Reports A copy of the service report, including test data, will be provided to the COR within 5 working days after completing a PMI or corrective maintenance. 1.12 Contractor Provided Services The Contractor shall furnish all personnel and services required. They will report to Biomed for equipment escort and communicate with Biomed before leaving, providing an update on work performed. Point of Contact: Upon award, the Contractor shall designate and provide the name and phone number of the point of contact to the COR and Contracting Officer. 2.0 Definitions/Acronyms Definitions of key terms such as CONTRACTING OFFICER (CO), CONTRACTING OFFICER'S REPRESENTATIVE (COR), QUALITY ASSESSMENT AND IMPROVEMENT (QA&I), and QUALITY CONTROL are provided. 3.0 Applicable Technical Orders, Manuals, Regulations, Directives, and Forms All directives and publications (advisory or mandatory) and their amendments will be current when furnished. The contractor must follow all mandatory documents applicable to this contract. Changes causing scope modifications require a written contract modification from the Contracting Officer. Test equipment used must meet NIST and ISO 9001 standards, with proof of calibration provided upon arrival. Invoices must include model, serial number, and calibration date/due. C&A requirements do not apply, and a Security Accreditation Package is not required. Additional Links: Veterans Health Administration

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