SAM #36C26226Q0836

Procurement of Siemens MAGNETOM Vida/Vida Fit MRI System and Advanced Imaging Coils for VA Tucson

The Department of Veterans Affairs is soliciting quotations for an advanced MRI system for the VA Tucson Healthcare System's Radiology Department. - Government Buyer: - Department of Veterans Affairs, 262-Network Contract Office 22 - OEMs and Vendors: - Siemens (referenced as the brand name example and manufacturer of listed components) - Products/Services Requested: - Siemens MAGNETOM Vida or Vida Fit MRI System, or equivalent - Advanced imaging coils and software modules, including: - PCASL #BM (Part No. 14461562), quantity: 1 - Arterial Spin Labeling 3D (Part No. 14482844), quantity: 1 - Shoulder Shape 16 #Vi Coil (Part No. 14456221), quantity: 1 - Hand/Wrist 16 #Sk Coil (Part No. 14418513), quantity: 1 - Foot/Ankle 16 #Sk Coil (Part No. 14418514), quantity: 1 - myExam LiverLab Assist workflow module (Part No. 14475452), quantity: 1 - Arterial Spin Labeling 2D (Part No. 14409110), quantity: 1 - Unique or Notable Requirements: - Only new OEM medical equipment is acceptable; gray market or remanufactured items are prohibited - Offerors must provide manufacturer and part number information, and authorized distributor documentation - Compliance with Buy American Act and Trade Agreement Act is required - All items must meet detailed salient physical, functional, and performance characteristics - Delivery required within 30 days after receipt of order to VA Tucson Healthcare System - All items must be listed on FSS contract if applicable - Procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. (ii) The solicitation number 36C26226Q0836 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. (iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2025-03. (iv) This solicitation intends to award a contract through an SDVOSB set-aside; open market, to a business associated with NAICS North American Industrial Classification System Code 334510 with a size standard of 1,250 employees. (v) See Attachment A Schedule for a list of line-item numbers, items, quantities and units of measure. (vi) See Attachment B for The Salient Characteristics for the items being requested. (vii) The Department of Veterans Affairs (VA) seeks a contractor to provide or supply The Siemens MAGNETOM Vida/Vida Fit MRI System or Equivalent. This will be used by the Radiology Department to detect irregularities and potential life-ending ailments in areas such as the central nervous system and the cardiac system. Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristics specified in this solicitation; otherwise, it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6. The information provided is intended to be descriptive, not restrictive, and to indicate the quality that will be satisfactory. Interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or an equal to the supplies being requested. (viii) Delivery Requirements: Place of Delivery: VA Tucson Healthcare System, 3601 S. 6th Street, Tucson AZ, 85012 Period of Performance/Delivery Timeframe: The Delivery Timeframe shall be 30 Days ARO. Additional Delivery Requirements (ix) The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this solicitation. Addendum: All offeror quotes for this solicitation must be received electronically through email no later than June 4th, 2026, 10:00am PT. Ensure to reference solicitation number [36C26226Q0836] within the subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Wednesday, May 27th, 2026, 12:00pm PT. Offers shall be sent by email to Jonathan.Ford1@va.gov. Ensure the following are completed and/or included in the quote packet: Vendor Information with SAM UEI. Concurrence/non-concurrence with solicitation terms, conditions, and provisions Items shall be FOB destination. Please specify offered item manufacturer and part number. Provide an Authorized Distributor Letter/Memo from the manufacturer. Product must comply with the Buy American Act; Trade Agreement Act and all other clauses found in the FAR and any agency-specific regulations that are relevant and specific to this solicitation. The Buy American Act (BAA) is a US law that requires federal agencies to purchase domestic goods and construction materials for public use within the United States. The act applies to federal procurement for the government’s own use, as well as third-party purchases using federal funds; in accordance with FAR 25.1, particularly FAR 52.225.1 (Buy American Act-Supplies). The Trade Agreement Act (TAA) is a federal law enacted in 1979 (codified at 19 U.S.C. §§ 2501-2581) to foster fair and open international trade while allowing the U.S. to waive certain domestic procurement restrictions; in accordance with FAR 25.4, particularly 52.225-5 (Trade Agreements). Additional requirements include: Include a Country of Origin for the items being offered (see column A). Provide verification that items are not Gray Market, with examples on Page 4, section Gray Market. Indicate whether items are manufactured by a small or large business. List all items on FSS contract if vendor is an FSS contract holder: list number and expiration date if applicable. Fill out columns F-K of Attachment A, conforming to the requirements stated by the salient characteristics, including exact measurements and instructions below. If providing an equivalent product, provide information on how it meets the salient characteristics or where in the submission that information can be found. See 52.211-6 for additional information. (x) 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract to the responsible offeror whose conforming offer is most advantageous to the Government, considering price and other factors. The factors include: Lowest priced quotation that meets all salient characteristics in Attachment B and other stated requirements, and is both responsive and responsible. Acceptability of equipment/services shall be established by review of each submitted quotation and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions must show clear, compelling, and convincing evidence that equal-to items meet all salient characteristics (see Attachments A and B). Offers that include items not determined as Brand Name or Equal shall be unacceptable. See 52.211-6 for additional information. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance, shall result in a binding contract without further action. Before the offer’s expiration, the Government may accept an offer (or part of an offer), unless a written withdrawal is received before award. (End of Provision) (xi) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information. (xii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. (xiv) The following clauses also apply: 52.211-6 - Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must: Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of clause) Grey Market Items (a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. The VA reserves the right to enforce contractual remedies, including termination or allowing the Vendor to replace, at no cost, any remanufactured or gray market item(s) upon discovery. FAR 52.225-1 Buy American-Supplies (Oct 2022) (a) Definitions: As used in this clause Commercially available off-the-shelf (COTS) item: (1) Means any supply item (including construction material) that is (i) A commercial product (as defined in FAR 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, such as agricultural or petroleum products. Component: an article, material, or supply incorporated directly into an end product. Cost of components: (1) For components purchased by the Contractor, the acquisition cost, including transportation costs and applicable duty; (2) For components manufactured by the Contractor, all costs associated with manufacture, including transportation and overhead, excluding profit. It does not include costs related to the end product. Critical component: a component mined, produced, or manufactured in the U.S. and deemed critical to the U.S. supply chain, as listed in FAR 25.105. Domestic end product: (1) For an end product not wholly or predominantly of iron or steel: (i) An unmanufactured end product mined or produced in the U.S.; (ii) An end product manufactured in the U.S. if the cost of its U.S. components exceeds 60% (or 65% for 2024-2028, 75% for 2029+); (iii) A COTS item; (2) For an end product wholly or predominantly of iron or steel: manufactured in the U.S. if the foreign iron and steel cost less than 5% of the total components. End product: articles, materials, and supplies to be acquired for public use. Fastener: hardware device that mechanically joins objects, e.g., nuts, bolts, pins, rivets, nails, clips, screws. Foreign end product: an end product other than a domestic end product. Foreign iron and steel: iron or steel not produced in the U.S. Produced in the U.S.: all manufacturing processes take place in the U.S., excluding metallurgical refinement. Predominantly of iron or steel: cost of iron and steel exceeds 50% of total components. Steel: alloy with at least 50% iron, 0.02-2% carbon, may include other elements. United States: the 50 states, D.C., and outlying areas. (b) The Buy American preference applies, with certain waivers for COTS items and specific conditions. (c) Offerors may obtain a list of foreign articles treated as domestic from the Contracting Officer. (d) The Contractor shall deliver only domestic end products unless specified otherwise in the solicitation. End of clause

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