J.V. Fletcher Library Board of Trustees - June 22nd, 2026

The J.V. Fletcher Library Board of Trustees held a joint meeting with the PTBC on June 22, 2026, primarily to discuss and vote on several proposed change orders (PCOs) exceeding $15,000 related to ongoing construction and renovation projects. Key procurement discussions included asbestos remediation options with costs ranging from $18,000 to over $200,000, with the committee favoring the least invasive $18,000 encapsulation option but requesting further cost impact analysis before final approval. Other significant contract matters involved a $42,695 change order for mold remediation and roof truss treatment, a $21,966 change order for interior tile scope adjustments due to design changes, a $39,631 change order addressing missed geothermal well connection scope, a $92,429 change order for electrical coordination with AV, IT, and security systems, and a $37,366 change order for relocation of an EV panel and associated wiring. The committee approved most change orders except for tabling the geothermal well connection item pending further information. The meeting also included discussions on budget impacts, schedule delays, and coordination challenges with contractors and design teams. The contingency fund was updated to reflect approximately $3.4 million remaining after these approvals.