PRMS Oversight Committee 8/26/26

The DuPage County Police Records Management System (PRMS) Oversight Committee met on August 26, 2026, to discuss key procurement and budget matters related to the consortium's police records management system. The committee approved an intergovernmental agreement (IGA) that had undergone multiple revisions and extensive input from member municipalities, clarifying terms for new members and financial controls. They received updates on the ongoing negotiation and anticipated contract award with Mark 43 for a new cloud-based RMS, expected to reduce annual costs compared to the current Hexagon system. The rollout of the new system is projected for late 2027 or early 2028, with a data hygiene migration project underway to clean legacy data. The committee reviewed the FY27 budget, including a $1.2 million capital expenditure for the Mark 43 implementation funded through a $550,000 loan from the county general fund, to be repaid over three years without increasing per-user costs. Discussions also covered the extension of the current Hexagon maintenance contract and efforts to maintain steady user fees during the transition. Final contract approval with Mark 43 is expected in a special September meeting.