The Village of Romeo: Board of Trustees Special Meeting - August 24th, 2026

The Village of Romeo Board of Trustees held a special meeting on August 24, 2026, primarily to address an urgent IT infrastructure issue involving the failure of the village hall server. The board discussed the emergency purchase of a new server and related IT equipment from VC3, the village's contracted IT provider, at a total cost of approximately $40,566. The new server includes redundant components and backup devices to ensure stability and is expected to support the village's needs for the next five to six years while planning a gradual migration to cloud services. The board reviewed technical details such as RAID configurations, licensing, and backup strategies, and acknowledged the challenges with the previous IT provider. A motion to approve the purchase was made and passed unanimously, formalizing the emergency procurement to restore critical IT operations and support ongoing municipal functions.