Information Technology Council Regular Meeting 07/21/2026

The Oklahoma County Information Technology Council held a regular meeting on July 21, 2026, focusing primarily on procurement and policy issues related to county IT infrastructure. A significant portion of the meeting addressed the replacement of outdated Windows 10-based time clocks used for employee timekeeping, which will lose Microsoft support by October 14, 2026. The council discussed the transition of purchasing responsibility for new time clocks from the County Clerk's office to individual departments, with support and network management remaining under IT. A motion was passed recommending that departments update their time clocks by the October deadline, with funding considerations to be addressed by the budget board. Additionally, the council discussed compliance with the Oklahoma Security Breach Notification Act (State Bill 626), emphasizing the need to establish reasonable safeguards such as IT policies, training, and an incident response plan to mitigate potential civil penalties for data breaches. A motion was made and passed to move forward with developing an initial list of policies and an incident response plan to ensure compliance with the law, which is already in effect as of January 1, 2026.