Policy & Governance Committee Meeting - 4/28/26

The Iowa City School Board's Policy & Governance Committee met on April 28, 2026, to review and discuss updates to various district policies, particularly those related to non-instructional operations and business services. Key procurement-related discussions included updates to vendor payment procedures emphasizing direct deposit as a preferred payment method, clarifications on fiscal management responsibilities, and enhanced oversight of grant accounting and audit processes. The committee also deliberated on the district's PECard (purchase card) policy, focusing on establishing clearer guidelines for emergency expenditures and post-approval purchase limits to improve financial oversight and control credit card spending. Additionally, the board discussed policy language regarding payment authorizations, internal controls, and the responsibilities of district officials in financial reporting and audit compliance. Other topics included considerations for energy conservation policies linked to the district's climate action plan and procedural clarifications on legal counsel access for board members. The meeting concluded with plans to bring back revised language on emergency expenditures in the PECard policy and further policy updates for future meetings.