DuPage County Police Records Management System Oversight Committee Meeting, Wednesday 6/10/26

The DuPage County Police Records Management System Oversight Committee met on June 10, 2026, to discuss the ongoing procurement and implementation of a new Records Management System (RMS) with vendor Mark 43. Key procurement topics included updates on letters of intent from participating agencies, with 21 of 28 agencies having signed on, and discussions about contract negotiation readiness contingent on finalizing consortium membership. The committee reviewed site visit findings to agencies using Mark 43, highlighting user satisfaction with the system but concerns about data analytics performance and data sharing capabilities. A significant policy decision under consideration was the choice between a single-tenant versus multi-tenant system architecture, with the majority leaning toward a single-tenant model due to better data sharing, lower costs, and simpler administration. The committee also emphasized the need for clear communication channels to manage consortium participation and formalize agency commitments, including potential language in the intergovernmental agreement (IGA) to address late joiners and designate points of contact. No final contract award was made, but the meeting focused on preparing for negotiations and addressing technical and governance issues to support a successful procurement outcome.