Budget Committee - 08/26/2024

The City of Milwaukie, Oregon Budget Committee convened on August 26, 2024, to review and discuss various budgetary and procurement-related matters. Key procurement discussions included the proposal to add a full-time equivalent (FTE) position to the building division to reduce reliance on costly external contracts for building inspections and plan reviews, with an estimated $313,000 currently spent on such contracts. Additionally, the committee considered adding an economic development coordinator FTE to administer the new Business Improvement Grant program and support downtown placemaking efforts, potentially offsetting general fund expenditures with urban renewal funds. The committee also reviewed quarterly financial reports, noting healthy fund balances but some delays in capital improvement projects due to staffing shortages, particularly in engineering. The city is exploring financial stability strategies focusing on cost stabilization, maximizing existing revenues, and evaluating new revenue streams such as delivery fees, paid parking, and short-term rental taxes. The committee emphasized the importance of data-driven budgeting and performance metrics integration, with plans to enhance budgetary software tools. No formal votes on procurement contracts were recorded, but motions to approve meeting minutes with minor edits were passed. The meeting also highlighted ongoing efforts to improve financial transparency and efficiency, including a review of fee schedules and potential regional collaboration for cost savings.