Adams 12 Five Star Schools' FAC Meeting 12/18/2025

The Adams 12 Five Star Schools Finance and Audit Committee meeting on December 18, 2025, focused extensively on procurement and financial oversight activities. Key procurement discussions included the competitive RFP process for selecting independent auditors, with the current audit contract ending and a new solicitation posted on Bidnet. The committee reviewed the evaluation and scoring process for auditor selection, emphasizing a best value approach rather than lowest price. Updates on procurement policies were provided, highlighting ongoing efforts to align district policies with federal standards and the implementation of a new ERP system to automate and improve procurement workflows and controls. The meeting also covered internal controls related to vendor vetting, purchase approvals, and fraud prevention measures such as independent verification of vendor banking information. Additionally, the committee received reports on transportation inspections and IT system uptime, including a recent disruptive outage and cybersecurity efforts to protect district data. The fiscal year 2025 audit results were presented by the external auditor, CLA, confirming a clean audit with no significant misstatements and strong fund balance positions. The single audit of federal awards was underway with no expected findings. Overall, the meeting addressed procurement processes, financial controls, audit outcomes, and technology infrastructure critical to district operations and compliance.