2026-06-09 Village of Villa Park Special Villa Fest Subcommittee Meeting

The Village of Villa Park held a special Villa Fest Subcommittee meeting on June 9, 2026, focused primarily on planning and procurement activities for the upcoming Villa Fest event. Key procurement discussions included vendor selections for food trucks and craft vendors, with staff taking charge of securing vendors due to committee member changes. The subcommittee approved purchasing 50 volunteer t-shirts from local vendor Ink Stitch at a discounted rate of $125, facilitated by the vendor becoming a gold tier sponsor. Budget considerations were discussed for entertainment, including band bookings and equipment rentals, with a $10,000 allocation confirmed for entertainment costs. Sponsorship efforts have raised approximately $6,500, including a $4,500 in-kind sponsorship for porta-potty placement. Additional procurement topics included securing tents, ice (contracted at $892), and alcohol supplies, with the Chamber of Commerce managing liquor licenses and orders. Volunteer coordination and event logistics such as vendor layout, cleanup, and marketing signage distribution were also addressed. The meeting concluded with plans for a follow-up organizational meeting with police and fire departments to finalize safety and operational plans.