2026-05-19 Village of Villa Park Villa Fest Subcommittee Special Meeting

The Village of Villa Park held a special meeting of the Villa Fest subcommittee on May 19, 2026, focusing primarily on budget planning and procurement for the upcoming Villa Fest event. Key procurement discussions included approval of the budget for entertainment, specifically bands and sound equipment, with a motion passed to allocate $10,000 for sound, lights, and music. The committee also discussed vendor selections and rental needs for tents, tables, chairs, and ice, emphasizing the importance of commercial rentals due to liability and capacity concerns. Sponsorships, including a potential sponsor LRS covering porta-potty costs, were reviewed, and the committee planned to pursue competitive quotes for ice suppliers. Additionally, the group addressed the process for obtaining event permits, liquor licensing, and volunteer coordination, including training and shirts. Marketing materials were reviewed, with a decision to proceed with a warm color scheme for posters and yard signs, while banners were cut to reduce costs. The meeting concluded with plans to finalize vendor contracts and marketing proofs at the next regular meeting.