2026-04-09 Village of Villa Park Villa Fest Subcommittee Special Meeting

The Village of Villa Park held a Villa Fest Subcommittee special meeting on April 9, 2026, focusing primarily on the planning and budgeting for the upcoming Villa Fest event. Key procurement-related discussions included detailed cost estimates for village staff support, police presence, and other services, which together were projected to consume about 69% of the event's budget, approximately $20,689.20. The subcommittee reviewed past event expenses and revenues, noting that total costs including staffing could reach around $53,700, with revenues from beer sales and vendors partially offsetting expenses. Vendor management was addressed through the introduction of an online vendor application form to streamline approvals and payments. Marketing and entertainment procurement were also discussed, with sound system quotes ranging from $2,500 to $3,000 and band booking urgency emphasized due to limited availability. The subcommittee acknowledged budget constraints and the need for sponsorships to support event enhancements. No formal votes were recorded, but several action items were identified, including finalizing vendor applications, securing entertainment, and seeking additional funding sources.