Finance & Governance Committee - 4/14/2026 - Agenda Item D1 CDW Microsoft

The City of Oxnard Finance & Governance Committee met on April 14, 2026, to discuss and recommend approval of a procurement agreement with CDW Corporation for Microsoft Enterprise Agreement licenses. The proposed contract, not to exceed $1.5 million over a three-year term from May 1, 2026, to April 30, 2029, leverages a competitively bid master agreement from the County of Riverside, allowing the city to benefit from discounted pricing. The agreement supports the city's transition from Google systems to Microsoft 365, including software assurance for continuous updates and security patches. The phased migration plan includes a pilot year, broader rollout, and legacy data archiving, with incremental costs increasing over the term. The committee recommended that the City Council authorize the mayor to execute the agreement with CDW Corporation.