Finance and Governance Committee - 6/10/2025 - Agenda Item D3

The City of Oxnard's Finance and Governance Committee discussed and recommended approval of a five-year contract with Toshiba Business Solutions for managed printing, scanning, and copying services. The agreement, valued at approximately $820,425 including a 10% contingency, leverages a NASPO value point master agreement with the State of California, allowing the city to lease 63 multi-function devices and a large format plotter scanner. This new contract represents a 3.6% cost reduction compared to previous expenses despite an increase in equipment, highlighting the benefits of piggybacking on state contracts to achieve cost savings. Department budgets will cover printing charges, excluding paper costs, which remain the responsibility of individual departments.