J.V. Fletcher Library Board of Trustees - November 2nd, 2026

The J.V. Fletcher Library Board of Trustees meeting was titled November 2, 2026; the supplied meeting metadata is dated November 12, 2026. The board reviewed the library construction project, including site and building progress, and approved warrants and payments totaling approximately $1.129 million. It approved PCO 39, a tile-material change order, with a not-to-exceed amount of $17,722. A separate $16,717.99 prevailing-wage adjustment request was presented but rejected by the project team, which said the contract did not provide for a contract-sum adjustment. The previously approved $18,000 asbestos-abatement allowance was not spent because the team found a construction solution that avoided abatement; a related revised construction detail was discussed, but the transcript does not clearly capture its vote outcome.

The board also approved three recommendations to the Select Board: up to $85,000 for temporary-site lease and storage, builder’s-risk insurance, and monitoring services; extensions of project-related contracts to support the revised schedule; and authority to continue fee negotiations, capped at $580,000 pending final Select Board approval. The project’s completion is now anticipated in April 2027, with costs to be covered from project contingency rather than an increase to the project’s overall funding. The board was told the contingency balance was about $2.925 million before the extensions, with roughly $2.8 million projected to remain after accounting for them. AV and security contractors had begun work, but no vendor names or contract amounts were given.