Information Technology Council Special Meeting 11/09/2026

The Oklahoma County Information Technology Council special meeting on November 9, 2026, approved the prior meeting minutes and the 2027 regular-meeting schedule. Members discussed moving county servers from the Annex server room to Midcon to reduce exposure to air-conditioning failure: a print server was expected to move first, followed by other production servers over roughly two to three months; moving the database server would need to avoid busy tax-payment periods. Members also discussed options for relocating security-video equipment and the need to assess rack space, power, cooling, and fire suppression. A purpose-built MIS/server room was raised as a possible longer-term capital improvement, potentially coordinated with the building’s ongoing architectural planning, but no project, expenditure, or contract was approved.

An ESRI Professional Services presentation summarized a countywide geospatial strategy based on better governance and reuse of existing GIS technology, rather than purchasing new technology. Recommendations included shared data governance, reducing duplicate systems and processes, and phased implementation pilots; the council voted to receive the report. The council also approved the jail financial-system data-access policy contingent on adding procedures for functional roles and approvals consistent with countywide practice. A draft AI-use policy was referred for District Attorney review for legality and form before further consideration. No contract awards, bids, or specific funding allocations were identified.