Chappaqua Library Board of Trustees Meeting 9/28/26

Chappaqua Library Board of Trustees meeting, September 28, 2026 (identified in the title; the metadata lists NCCMC as the government body). The board approved the July treasurer’s report, including bills as presented, and considered the 2024 audit. The auditor reported an unmodified opinion and noted missing procurement documentation for some formal bids and claims, along with a minor bank-reconciliation variance. The board discussed improving bid and payment records and voted to direct administration to maintain separate trial balances for governmental funds and separately track capital assets. The audit showed general-fund expenditures of about $3.41 million against a $3.674 million budget, with an approximately $443,000 favorable budget variance before accounting for planned use of fund balance. The board also approved hiring two Librarian I employees at annual salaries of $60,970 each.

The director reported that bringing email administration in-house saves about $2,000 annually, while the library is assessing future IT support options as some Westchester Library System services may change; no replacement vendor was selected, and a potential separation was discussed as a longer-term goal, possibly by 2028. The board approved the System’s 2027–2031 Free Direct Access Plan. Facility and grounds matters included discussion of a fence, stream filtration, and signage, but no related contract award or spending approval was identified. The board discussed formalizing a process for outstanding checks after one year and planned to consult its accountant before bringing the matter back.