Clackamas Community College Bidlocker #5925_Informal_Request_For_Proposal___Community_Mailer

Informal Request for Proposal - Community Mailer

The buyer is Clackamas Community College, a public two-year institution located in Oregon City, Oregon. The contract is for printing and mailing a four-page broadsheet newsletter distributed to all households in the college district four times a year over a three-year period (2026-2029). The awarded services include printing 142,663 copies per edition of a 10.5 x 16.250 inch, 4-page self-cover, full color (4cp/4cp) newsletter on 43# Electracote Gloss Book paper. The vendor must provide press-ready PDF files, online/digital uploading, proofing, approval, inline fold and trim to 10.5 x 8.125, and bulk packaging on skids. Mailing services include mail preparation for saturation mailing with count/sort, bundle caps, sorting, tray/palletizing, and delivery to multiple post offices including Oregon City, Canby, Clackamas, Estacada, Oak Grove, Portland, West Linn, and Wilsonville. The mailers must have an acceptable ECRWSS endorsement for business or residential deliveries. The vendor must provide USPS Postage Statement-Nonprofit Marketing Mail (PS Form 3602-N1) to the college's mailroom director. Ten copies of each edition must be delivered to the CCC campus at 19600 Molalla Avenue, Oregon City, Oregon, Attn. Lori Hall. The contract includes a non-escalation clause for unit prices, except for possible increases in materials or shipping costs with prior notification. The college may reduce or eliminate mailings during the contract period. The vendor must have at least five years of experience printing and distributing similar publications. The contract requires adherence to a production timeline and submission of proposals by May 7, 2026.

Description

Printing and mailing a four-page broadsheet newsletter distributed to all households in the Clackamas Community College district four times a year for a three-year contract (2026-2029).

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