Oklahoma State University OSUA&M-RFP-000331-2018

Hotel and Conference Services

The government buyer is Oklahoma State University and the A&M System, responsible for procuring hotel and conference services for university groups, conferences, meetings, and organized events. The award involves multiple vendors and Original Equipment Manufacturers (OEMs), including Sheraton Midwest City, Petroleum Club, Hilton Garden Inn, Holiday Inn Hotel and Suites Stillwater, Best Western Cimarron Hotel and Suites, Nced Conference Center, Tulsa Marriott Southern Hills, 21c Museum Hotel Oklahoma City, Renaissance Tulsa Hotel & Convention Center, HOME2 SUITES, Embassy Suites OKC Downtown, OSU Alumni Association, Hampton Inn & Suites Tulsa Downtown, Hyatt Regency Tulsa, Hilton Garden Inn Bricktown, Colcord Hotel LLC, Embassy Suites by Hilton Will Rogers World Airport, La Quinta Inn & Suites, Hampton Inn and Suites Stillwater West, Holiday Inn Tulsa City Center, Doubletree by Hilton Warren Place, Sheraton Oklahoma City, Embassy Suites, John Q. Hammons, Gaillardia Country Club, Hilton Garden Inn Edmond, Skirvin Hilton Hotel, PDC Audio Visual, Mayo Hotel, Meditations, Renaissance Waterford Oklahoma City Hotel, Residence Inn Stillwater, Hard Rock Hotel & Casino, River Spirit Casino, NewcrestImage, Doubletree by Hilton Tulsa Downtown, Crowne Plaza Tulsa South Hills, Doubletree by Hilton Oklahoma City Airport, Renaissance Hotel, National Cowboy & Western Heritage Museum, and TMI Hospitality. The awarded services include hotel accommodations and conference services to support university events in the Oklahoma City metropolitan area, Stillwater, and Tulsa metropolitan area. The contract requires vendors to provide services on an as-needed basis. Unique contract requirements include certification of agreement to attached terms and conditions (5 pages and 3 pages). The commodity code associated is 90000000, covering travel, food, lodging, and entertainment services. The buyer contact is Brandon Cook, reachable via email and phone. The contract payment terms are net 30 with no discount. The period of performance is not explicitly stated but the solicitation and award dates are in early 2018.

Description

Provide hotel and conference services for Oklahoma State University and the A&M System for university groups, conferences, meetings and organized event(s) on an as-needed basis in the Oklahoma City, OK metropolitan area, Stillwater, OK, and Tulsa, OK metropolitan area.

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