James Madison University #UCPJMU7435

Public Safety Distributed Antenna System (DAS)

The government buyer is the Commonwealth of Virginia, specifically James Madison University (JMU), Procurement Services MSC 5720, located at 752 Ott Street, Harrisonburg, VA 22807. The awarded vendor is JMS Group, LLC doing business as Epitome Networks, headquartered at 4201 Park Place Court, Glen Allen, VA 23060, with operational presence in Greensboro, NC. The contract covers turnkey design, installation, commissioning, and maintenance services for Public Safety Distributed Antenna Systems (DAS) and Emergency Responder Communication Enhancement Systems (ERCES) across JMU campus facilities. The contract includes annual preventative maintenance for 18 primary buildings, with a flat fee of $1,500 per building per year, totaling $27,000 annually, and nine one-year renewal options. Maintenance services include NFPA 1225-mandated annual certification, full reporting, visual inspections, battery load testing, alarm checks, and walk tests. The contract also provides labor rates for ad hoc/change order services and will-call work, with discounted hourly rates for RF engineers, technicians, and programming/remote monitoring services. The awarded products include active fiber DAS equipment such as ADRF ADXV Series Public Safety Remote Units (models ADXV-R-3378P-U for 800 MHz and ADXV-R-25VU for UHF), Westell and ADRF BDAs, CommScope antennas and nodes, and various passive components like low-PIM dome antennas, splitters, and plenum-rated coaxial cables. The contract requires compliance with applicable codes and standards including the 2021 International Fire Code Section 510, 2022 NFPA 1225, and FCC regulations. Unique contract requirements include comprehensive engineering audits to establish baseline system status, detailed documentation and reporting, coordination with local authorities having jurisdiction (AHJ), and optional add-on services such as 24/7 SNMP monitoring and tiered corrective maintenance. The place of performance is primarily at James Madison University campus in Harrisonburg, VA, covering multiple buildings with specific addresses listed in the contract documents. Delivery and installation are coordinated with JMU IT Telecom and Facilities Management. The contract period of performance is from May 7, 2026, through May 6, 2027, with nine optional one-year renewals. The contract includes provisions for warranty, training, and emergency response service level agreements.

Description

Contract to provide Public Safety Distributed Antenna System (PS DAS) installation and maintenance services for James Madison University (JMU), an agency of the Commonwealth of Virginia. Initial contract term from May 7, 2026 through May 6, 2027 with nine (9) one-year renewal options. Contractor is JMS Group, LLC dba Epitome Networks. The contract includes annual preventative maintenance and other services as detailed in the contract documents and negotiation summary.

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