Washoe County Cobblestone #3329

Jail Management System

The government buyer is Washoe County, Nevada, specifically the Washoe County Sheriff's Office and Washoe County Technology Services. The awarded vendor is The Act 1 Group, Inc., a California corporation doing business as ATIMS, located in Torrance, CA. The contract is for the provision of a Jail Management System (JMS) delivered via a Software as a Service (SaaS) model, including implementation, configuration, data conversion, training, interfaces, and ongoing support and maintenance. The system encompasses modules such as booking, case management, inmate classification, housing, incident tracking, grievance tracking, inmate programs, property tracking, scheduling, master name record, officer activity log, bar coding, equipment tracking, and interfaces with various third-party systems including NCIC/NCJIS, SMART Communications, TechFriends, DataWorks, Naphcare, Hexagon, among others. The contract duration is ten years, with a detailed project schedule spanning over two years for implementation phases including inception, elaboration, construction, and transition. The agreement includes comprehensive requirements such as interface design, data conversion, user acceptance testing, training, and ongoing support, with specified service levels and response times. The contract also mandates compliance with federal contract provisions, insurance requirements, and ownership rights of data and software. The total obligated amount is approximately $4,236,850, covering implementation, software, licensing, subscription, maintenance, and support costs. The contract includes detailed milestones, deliverables, and customization options, with a focus on system integration and performance.

Description

Washoe County has entered into a contract with ARMS PURCHASECO INC to provide a Jail Management System via a Software as a Service (SaaS) model and related services. The contract is managed by the Technology Services department and is effective until June 30, 2027. The contract includes implementation and software costs of $779,350 and annual costs of $461,000 for license, subscription, maintenance, and support, with a total not to exceed amount of $4,236,850 over 120 months. The agreement outlines the scope of work, compensation terms, and performance requirements.

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