Avondale 25-046C

CITYWIDE Promotional Products and Services

The City of Avondale, an Arizona municipal corporation, is the government buyer for this professional services agreement. The awarded vendor is 4imprint, Inc., a Wisconsin corporation specializing in promotional products. The contract covers a wide array of Avondale branded promotional product items including writing instruments, drinkware, hats and apparel, trophies and awards, toys, challenge coins, lapel pins, Christmas ornaments, packaged candy, electronic/technology branded promo items, and other specialty items. The vendor provides services such as creative, professionally printed materials, apparel decoration (including embroidery, screen print, direct-to-garment, direct-to-film, applique, laser etched headwear), and kitting services. The contract is indefinite quantity and indefinite delivery, with no guaranteed minimum or maximum purchases. Delivery locations include multiple City of Avondale facilities such as the Aquatic Center, City Hall, City Court, Civic Center Library, Mountain View Community Center, Phoenix Raceway Building, Police Department, Public Works Department, Municipal Operation Services Resource Center, Sam Garcia Library, and Avondale Visitor & Conference Center, all located in Avondale, AZ. The initial term of the agreement extends until February 2, 2026, with automatic renewal options for up to four successive one-year terms, subject to City approval and funding availability. Unique contract requirements include strict quality standards, City approval of proofs before production, use of only City-approved logos, confidentiality of City-provided designs, all-inclusive pricing covering setup, delivery, and rush charges, and compliance with OSHA and other safety standards. The vendor must maintain insurance coverage including commercial general liability, automobile liability, professional liability, and workers compensation. The contract also allows cooperative purchasing by eligible political subdivisions and nonprofit educational or public health institutions. 4imprint, Inc. guarantees lowest pricing or double the difference, on-time delivery or free orders, and 100% satisfaction with options for reprint or refund. The vendor operates a large internal production facility and offers extensive customer service support including graphic artists for artwork mock-ups. The contract emphasizes sustainability with a range of environmentally responsible product options and carbon-neutral shipping.

Description

The City issued a Request for Proposals seeking proposals from vendors for providing the City with various branded promotional products used to support, market and promote the City's operations and activities.

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