Avondale 26-026C

Program Instructor Application

The City of Avondale, Arizona, through its Parks, Recreation, and Libraries Department and Procurement Office, has awarded a contract to Planting Seeds Academic Solutions, a Texas Corporation, for providing youth jewelry making instructor services. The contract number is 26-026C. The awarded service is a youth jewelry making class titled "Jewelry from Earth," targeting children aged 7-12 years, with a minimum of 10 and maximum of 30 participants per class. The class is a 6-week program with one-hour sessions held once a week, typically on Mondays at 5 pm to 6 pm, at City of Avondale facilities located at 11465 West Civic Center Drive, Avondale, AZ 85323. The instructor will provide all necessary personnel, equipment, materials, and supplies at their own expense, with no additional supply fees charged to participants. The contract includes a maximum annual amount of $5,000 with a total maximum aggregate of $25,000 over the initial term and up to four one-year renewal terms. Payment to the contractor is 70% of the revenue generated by the program, with participants required to register through the City's CivicRec system. The contract term is from the date of last signature until January 26, 2027, with options to renew up to four additional years, extending the final expiration to January 26, 2031. Notable contract requirements include maintaining a maximum ratio of 20 participants per instructor, compliance with OSHA and other safety standards, mandatory background checks and fingerprinting for instructors, CPR and First Aid certification, adherence to City policies including non-discrimination and anti-harassment, and insurance coverage with specified minimum limits. The contractor acts as an independent contractor and is responsible for all tax liabilities. The City of Avondale retains the right to terminate the contract with or without cause with 15 days' notice. The contract also requires the contractor to maintain professional conduct, provide program outlines, take attendance, and comply with all applicable laws and City policies. The contract is subject to Arizona law and venue in Maricopa County courts. The place of performance is Avondale, Maricopa County, Arizona.

Description

Instructor Agreement with Planting Seeds Academic Solutions for youth jewelry making instructor services to City residents of Avondale, AZ. The contract is non-competitive, with a duration of 1 year starting January 26, 2026, and ending January 26, 2027, with possible renewals up to four successive one-year terms. The estimated annual contract amount is $5,000. The project is managed by the Department of Parks, Recreation, and Libraries.

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