Avondale 24-446C

CITYWIDE COMMERCIAL PRINTING & MAILING SERVICES

The City of Avondale, an Arizona municipal corporation, is the government buyer contracting with Century Graphics, Inc., an Arizona corporation, for professional commercial printing and mailing services. The awarded services include design and layout, printing, and mailing of various printed media such as brochures, flyers, carbonless forms, posters, letterhead, envelopes, catalogs, magazines, invitations, calendars, and other materials supporting the City's operations, activities, and programs. Century Graphics, Inc. is a woman-owned business certified in Arizona and will provide services on an as-needed basis through work orders referencing the contract. The contract includes printing services like heat set web printing, sheet-fed printing, cutting, folding, saddle stitching, numbering, binding, UV coating, foil stamping, embossing, digital printing, die cutting, laminating, and mailing services including presort standard mail, first-class mail, and Every Door Direct Mail (EDDM). Specific print projects with fixed unit prices are listed, including bookmarks, brochures, business cards, door hangers, flyers, posters, rack cards, magazines, envelopes, carbonless forms for City Courts, building inspection stickers, annual reports, voter information pamphlets, police department forms, and water quality reports. Delivery locations include multiple City of Avondale facilities such as City Hall, City Court, Civic Center Library, Police Department, Public Works Department, and others within Avondale, AZ. The contract term is effective until October 31, 2025, with up to four automatic one-year renewal terms subject to City approval and funding availability. The contract requires compliance with OSHA and other safety standards, ownership of documents by the City, insurance coverage including general liability, vehicle liability, professional liability, and workers compensation, and includes indemnification provisions. Unique contract requirements include penalties for late mailing of election publicity pamphlets, confidentiality of City-provided materials, and cooperative purchasing options for eligible political subdivisions and nonprofit institutions. The contract is non-exclusive, allowing the City to procure similar services from other vendors if necessary. Century Graphics will provide all labor, equipment, materials, and consumables necessary for the services and maintain a sample reference catalog of City standard printed materials. The City will provide its own US Postal Permit Number for postage. The contract includes detailed quality control, inspection, and acceptance procedures, and requires detailed invoicing and documentation for payments.

Description

Contract for commercial printing and mailing services for the City of Avondale. The contract is a Request For Proposal, piggyback, and active. It is an indefinite quantity and indefinite delivery Agreement for Services, effective from October 30, 2024, to October 31, 2026, with automatic renewal options. The Contractor is Century Graphics, Inc., providing professional, commercial printing and mailing services as directed by City staff.

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