Salt Lake County Library Services SLCoLIB114495 RFC

Printer Repair and Toner Replacement RFC

The government buyer is Salt Lake County, specifically on behalf of Library Services. The awarded vendor is Printer Recyclers LLC. The contract involves providing operational support for the County's ecosystem of printers, including break/fix repair services and toner supply and replacement. The printers are located across 21 library buildings and facilities in the Salt Lake Valley, including locations such as Bingham Creek, Daybreak, Draper, Granite, Herriman, Holladay, Hunter, Kearns, Magna, Millcreek, Riverton, Sandy, South Main Clinic, South Jordan, Taylorsville, Tyler Ruth Vine, West Jordan Administration, West Valley, and Whitmore. The contract requires toner replacements and onsite printer repairs to be completed within 2 business days of request to minimize service disruption. The County prefers recycled toner when available. The contract term is five years with no minimum or maximum purchase quantities, and an approximate annual spend of $120,000. Delivery terms are FOB Destination, Freight Pre-Paid. The vendor must maintain a service facility within 25 miles of Salt Lake County authorized to perform warranty work and maintain parts inventory. Insurance requirements include workers compensation, commercial general liability, and commercial automobile liability unless no vehicle operations are involved. Warranty provisions include pro-rated discounts if toner cartridges do not meet expected page counts. The contract includes auditing rights for Salt Lake County to review records and pricing. Pricing must be firm for 24 months with limited escalation tied to independent indices. The awarded contract is based on the lowest responsive and responsible bid meeting specifications. No specific product part numbers or quantities are detailed in the text, but the contract covers printer repair and toner replacement services and supplies.

Description

Salt Lake County on behalf of Library Services solicited proposals from qualified firms to provide operational support for printers and supply and replace toner across 21 library buildings in the Salt Lake Valley. The contract term is five years with an approximate annual amount of $120,000. The award was made to Printer Recyclers LLC. The service includes onsite printer repair and toner delivery within 2 business days. The contract requires compliance with insurance, warranty, and auditing provisions.

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