University of Mary Washington Cobblestone #COOP 25-1875 / UCPJMU6983

Promotional Items and Imprinting Services

The Commonwealth of Virginia's James Madison University (JMU), located in Harrisonburg, VA, awarded a contract to University Tees, headquartered in Cleveland, OH, for the provision of promotional items and imprinting services including embroidery, screen printing, embossing, and etching. The contract number is UCPJMU6983. The period of performance is from April 1, 2025, through March 31, 2027, with four optional two-year renewals. The contract includes the supply of various promotional items such as t-shirts, pens, magnets, lanyards, hats, key chains, buttons, mugs, hand sanitizer, and lip balm, all to be new and in original packaging, with customization including logo imprinting adhering to JMU's official graphic standards. Imprinting services pricing is detailed with embroidery pricing based on stitch counts and screen printing pricing based on number of colors and quantities. The contractor is responsible for billing royalty fees on any royalty-bearing orders, with a 12% royalty fee on internal campus orders containing JMU marks or logos, except for facilities uniforms and non-logo items. The contractor will waive restocking and shipping fees for returns/exchanges and replacement costs for defective items. Charge card processing fees billed to the agency will not exceed 3%. The contractor will provide a $1,000 annual credit for requested final product samples with logos. Deliveries are FOB destination to JMU in Harrisonburg, VA. The contract must maintain a Collegiate Licensing Company (CLC) license for JMU and comply with Payment Card Industry Data Security Standards (PCI DSS). The contract allows cooperative purchasing by other public bodies and institutions through the Virginia Higher Education Procurement Consortium (VHEPC). Unique contract requirements include detailed invoicing, annual reporting of sample credits, and adherence to trademark and licensing requirements. The contract emphasizes compliance with various state laws, nondiscrimination policies, and requires criminal background checks for personnel working on JMU property.

Description

Contract awarded to University Tees to provide promotional items and imprinting services including embroidery, screen printing, embossing, and etching for James Madison University and the Virginia Higher Education Procurement Consortium. The contract period is from April 1, 2025 through March 31, 2027, with four additional two-year renewal options. The contract includes provisions for royalty fees on orders bearing JMU marks, pricing schedules for embroidery and screen printing services, and waivers for restocking and shipping fees on returns or defective items.

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