George Mason University Cobblestone #GMU-DR0709-25-08

Civil Rights Compliance Investigation Services

The government buyer is George Mason University, specifically the Office of Access, Compliance and Community (OACC), located at 4400 University Drive, MS 3C1, Fairfax, VA 22030. The awarded vendor is Institutional Compliance Solutions LLC, located at 711 Signal Mountain Road, #108, Chattanooga, TN 37408. The contract scope includes investigative services, conducting hearings and appeals, and providing training related to Civil Rights compliance and human resource employment concerns, including Title IX, Title VI, Title VII, ADA compliance, and workplace civility. Services include drafting notices, scheduling interviews, evidence gathering, trauma-informed interviewing, report preparation, hearing officer and appeal officer duties, and informal resolution facilitation. The contract pricing includes hourly rates for Leadership/Senior Specialists ($300/hour), Specialists ($290/hour), Case Managers ($150/hour), Advisor Support ($250/hour), and Internal Quality Control/Report Review ($250/hour). Training rates are $8,500/day for in-person and $1,000/hour for live-virtual sessions for non-community partners, with discounted rates for community partners. Travel expenses are reimbursed per George Mason's policies and require pre-approval. The contract term is two years from the effective date with four successive two-year renewal options. Unique contract requirements include strict compliance with Virginia Code 2.2-507 prohibiting legal advice without written appointment, detailed data security and confidentiality provisions including a Data Security Addendum, comprehensive background checks for contractor personnel, adherence to university policies, and cooperative procurement allowing other public bodies to access the contract. The place of performance is primarily George Mason University in Fairfax, VA, with services delivered mostly remotely but with possible in-person collaboration upon request.

Description

This contract is for Civil Rights Compliance Investigation Services with Institutional Compliance Solutions, LLC. The contract is valid until May 19, 2028, with four renewal periods remaining, and it expires on May 19, 2036.

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