Award
University of Mary Washington Cobblestone #SPP 26-2134
DocAccess, Accessible Document Service
Recipient
CivicPlus
Award Amount
$8,800.00
Ceiling
$8,800.00
Awarded
April 30, 2026
Identifier
SPP 26-2134
The University of Mary Washington, a higher education institution in Virginia, has awarded a contract to CivicPlus, LLC for the provision of DocAccess, an accessible document access service. The contract includes a subscription-based software as a service (SaaS) solution that transforms PDFs into fully accessible, searchable, and translatable documents compliant with WCAG 2.1 AA standards and other federal and state accessibility laws. The service features automated document accessibility compliance, real-time translation to 250 languages, AI-powered search and Q&A functionality, 24/7 live visual interpretation services, and compliance monitoring and reporting. The contract term is from April 16, 2026, to June 30, 2027, with an annual fee of $8,800 and a 3% annual uplift starting in the second year if renewed. The contract includes unlimited document views and processing of new documents on the university's website (umw.edu). Notable contract requirements include compliance with Virginia's Information Technology Access Act, nonvisual access technology standards, and prohibitions on certain contractor clauses such as insurance requirements, indemnification, and arbitration binding the Commonwealth. The contract emphasizes accessibility for blind or visually impaired users and multilingual access for the diverse community. The contract is governed by the Master Services Agreement and DocAccess Terms and Conditions provided by CivicPlus. The place of performance is the University of Mary Washington in Fredericksburg, Virginia. The vendor is CivicPlus, LLC, with a Federal Tax ID of 48-1202104.
Description
Contract for DocAccess, an accessible document service provided by CivicPlus to University of Mary Washington. The service includes automated document accessibility compliance, real-time translation to 250 languages, AI-powered search and Q&A functionality, 24/7 live visual interpretation services, and compliance monitoring and reporting. The contract term is from April 16, 2026 to June 30, 2027 with a fee of $8,800 per year and a 3% annual uplift starting Year 2 if renewed.