Guilford County NC MUNIS #20262

Guilford County Elevator Maintenance and Repair Services (RFP) (REBID #1)

The buyer is Guilford County, North Carolina, specifically managed by the Guilford County Purchasing Department and the Facilities and Property Management Department. The contract covers elevator maintenance and repair services for multiple county buildings located in Greensboro and High Point, NC. Key locations include the Behavioral Health Center, Department of Health Human Services, Edgeworth Building, EMS Meadowood, Greene Street Building, Greensboro Courthouse, Greensboro Detention Center, Health Department, Independence Center, Old Guilford County Courthouse, Otto Zenke Building, Truist Building in Greensboro, and High Point Courthouse, High Point Detention Center, High Point Health Department, High Point Mental Health Building, and Russell Avenue Building in High Point. The awarded services include comprehensive preventative maintenance and as-needed repair services for various types of elevators (passenger, freight, hydraulic, dumbwaiter) and related equipment. The Provider must supply all labor, equipment, materials, parts, insurance, supervision, permits, fees, cleanup, and waste disposal. The contract requires a local branch office within 30 miles of 301 W. Market Street, Greensboro, NC, with dedicated staff and a customer service call line available 24/7. Service technicians must have a minimum of 10 years of experience. The Provider must comply with all applicable codes including ASME A17.1-2007 and North Carolina Elevator State Codes. Maintenance includes bimonthly traction and hydraulic elevator visits, annual safety and load tests, and timely repairs with parts availability within 24 hours. The Provider is responsible for background checks, staff identification, safety training, and adherence to MWBE participation goals of 15%. The contract term is 3.5 years with no renewal options. Unique contract requirements include mandatory pre-proposal meetings and site walkthroughs, strict response times for entrapment and service calls, no overtime charges without authorization except for entrapment calls, and the County's right to add or remove buildings or equipment during the contract term. The Provider must maintain detailed service reports and comply with inspections and citations promptly. The contract excludes certain repairs such as lighting and floor covering replacements and requires the Provider to maintain a local inventory exceeding $200,000. The County reserves the right to terminate the contract for non-compliance or other specified causes without penalty.

Description

Request for Proposals for elevator maintenance and repair services for multiple Guilford County locations. The contract term is 3.5 years with no options to renew. Mandatory pre-proposal meeting and site walkthroughs are required. The solicitation includes various attachments such as cost proposals, sample contract, and affidavits. The award date is approximately July 17, 2025.

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